Xeinadin - Top 20 Accountancy Firm - UK & Ireland
Role: Senior Office Administrator
Location: Stonehouse, Gloucestershire
Who Are We?
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy.
Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms.
Our regional offices of over 2500 colleagues operate in collaboratively, combining collective expertise to maximise potential.
About the Role:
Join our team as a Senior Office Administrator Reporting to the Area Practice Manager, this role combines administrative, organisational, and relationship management responsibilities. Ideal for a detail-oriented individual who thrives in a dynamic environment, you'll play a key role in ensuring the smooth running of operations within a leading accountancy group.
Key Responsibilities:
* Manage phone calls, ensuring professional and timely responses.
* Chase clients for required books and records to meet deadlines.
* Oversee scanning, filing, and organisation of documents.
* Support the onboarding process for new clients, maintaining compliance with Xeinadin guidelines.
* Finalise and distribute accounts and personal tax packs to clients for approval.
* Assist the Hub Credit Controller in resolving debtor queries.
* Process invoices, write-offs, and WIP adjustments.
* Apply for HMRC and Companies House authentication codes.
* Allocate disbursements to clients and manage payments over the phone.
* Process and reconcile office petty cash and handle cheque payments.
* Schedule client appointments and coordinate the safe return of books and records.
* Maintain an inventory of IT equipment, including laptops, issued to team members.
* Order office supplies and manage stationery stock.
* Provide project support to the Area Practice Manager as required.
Key Requirements:
* Proven experience in administration and a fast-paced environment
* Very high level of attention to detail and accuracy
* Proficient with Microsoft Excel, Word, Outlook etc.
* Excellent time management skills - handling multiple and varied deadlines concurrently
* Must be able to meet administrative deadlines
Additional Requirements:
* Be able to work independently as well as part of a team
* Organised, proactive, reliable and self-motivated
* Confident communicator with personnel at all levels within the business, both written and verbal
What We Offer:
Joining our team comes with a range of benefits, including:
* A collaborative and supportive work environment.
* Opportunities for professional development and career progression.
* The chance to make a meaningful impact within a growing organisation.
* Competitive salary, plus a benefits package
Join Our Team:
Ready to take the next step in your career? Don't miss out – apply now and become a valued member of our team
Job Types: Full-time, Permanent
Benefits:
* Company pension
* Cycle to work scheme
* Enhanced maternity leave
* Enhanced paternity leave
* Life insurance
* Referral programme
Work authorisation:
* United Kingdom (required)
Work Location: In person