Our client is a leading real estate investment and asset management business specialising in modern, sustainable, commercial property. They are growing rapidly and expanding their portfolio across the UK and Europe, creating an exciting opportunity for an Estates Administrator to play a key role in supporting property and asset management functions.
This is a chance to join a collaborative, entrepreneurial and supportive team environment where you will gain exposure to high-profile portfolios, ESG initiatives, and industry specialists. The role offers scope for career development into while contributing directly to the long-term success of a respected and forward-thinking business.
The Role
The Estates Administrator will provide proactive administrative and organisational support to the property and asset management teams. Reporting to the Property Management Director, the role will cover both single-let and multi-let assets and involve close collaboration with external consultants and internal specialists.
The focus is on ensuring smooth day-to-day management, seamless onboarding of new assets, and accurate data management across multiple systems. The successful candidate will be central to delivering excellent service to occupiers and investors while supporting a business committed to sustainability and long-term value creation.
Key Responsibilities
Data & Systems Management
* Maintain accurate records, contracts, and property documentation.
* Manage data onboarding for new acquisitions and disposals, liaising with lawyers, insurers and managers.
* Update customer and ESG platforms with key information (GRESB, EPC improvements, inspection reports, covenant data).
Financial & Portfolio Support
* Process and track invoices, liaising with finance, property and asset managers.
* Assist in the preparation of portfolio reports and performance monitoring.
Stakeholder & Team Support
* Arrange inspections and quarterly meetings with managing agents and consultants.
* Support occupier engagement through accurate data management and strong communication.
* Contribute to ad-hoc property and asset management projects.
Candidate Profile
Our client is seeking an individual with:
* Experience in the property, real estate or commercial sectors
* Strong organisational and data management skills, with proficiency in MS Office (Excel, Word, Outlook).
* Excellent attention to detail, with the ability to prioritise in a fast-paced environment.
* Strong communication and relationship-building skills with a customer-focused outlook.
* Confidence to take ownership of projects and collaborate across multi-disciplinary teams.
* A full, clean driving licence.
Benefits
* 25 days annual leave plus public holidays.
* Employer pension contribution of 8%.
* Discretionary bonus and potential share awards.
* Hybrid working model (office / home balance).
* Opportunities for career development and professional training support.
* Social and team events throughout the year.