Description:
Job Title: Part-Time Administrator/ Personal Assistant
Hours: 20–25 hours per week (Monday–Friday, 9:00am–1:00pm) flexibility required during school holidays, as some days our client will be closed.
Pay Rate: £13.76 per hour
Contract Type: Long-term Temporary until January, with the view this could be extended
About the Role
We are currently seeking a highly organised and proactive Administrator/ Personal Assistant to join a busy and supportive school environment on a long-term temporary basis. This is a fantastic opportunity for an experienced administrator who enjoys working in a varied, people-focused role.
Key Responsibilities
1. Provide general administrative support including photocopying, filing, emailing, reprographics, and word processing
2. Personal Assistant support, including diary management, for some senior team members.
3. Complete standard forms and respond to routine correspondence
4. Undertake typing and IT-based tasks using systems such as Microsoft Word, Excel, and databases
5. Support basic financial administration, including processing orders, handling petty cash, and collecting monies
6. Maintain accurate manual and computerised records and management information systems
7. Produce data and reports as required by senior staff or external agencies
8. Provide administrative support for meetings, including note-taking
9. Carry out reception duties, including answering telephone calls, responding to face-to-face enquiries, and signing in visitors
This role is dynamic, and responsibilities may evolve to meet the needs of the school and Trust. Flexibility and adaptability are essential.
Essential Requirements
10. NVQ Level 2 in Administration (or equivalent experience)
11. Strong communication and interpersonal skills, with the ability to work collaboratively
12. Experience managing manual and computerised records effectively
13. Awareness of health and safety in an office or school environment
14. Ability to manage office supplies and maintain stock levels
15. Confidence communicating with a wide range of stakeholders, including staff, parents, pupils, and external suppliers
16. Ability to support and encourage others to contribute to tasks in a timely manner
17. Capable of handling day-to-day issues independently and using initiative
What We’re Looking For
We are looking for someone who is organised, approachable, and able to multitask within a busy environment.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.