Reporting to the Finance Manager of Pentagon Technical Services & Filmtek Data Solutions they are accountable for the whole purchase ledger process, from purchase orders through to processing invoices for payment and reconciliation. They provide an indispensable service to the finance team, underpinning the wider financial stability of the business through their robust processes and systems.
The main duties of the Purchase Ledger Clerk include matching and coding invoices, preparing and running BACS payments, reconciling supplier statements and ensuring VAT is treated correctly. The Purchase Ledger Clerk will generally work as part of the finance team, however they may work independently in a smaller organisation.
The role of a Purchase Ledger Clerk is to provide a professional and efficient service to the finance function, monitoring how much is owed at all times and providing accurate financial information to the Finance Manager as needed.
Outlined below are a number of standard duties that this job role entails.
Key Deliverables
• Matching, checking and coding invoices
• Ensure correct VAT treatment of each transaction
• Making payments via BACS and online banking
• Processing of staff expenses
• Monitor and process the credit card ledger
• Setting up of new supplier accounts and maintaining existing account details
• Reconciliation of supplier statements
• Filing invoices
• Managing petty cash
• Invoice data entry
• Being first point of contact for all relevant enquiries
• Maintaining strong relationships with suppliers
• Reviewing systems and processes and making suggestions for improvements where necessary
Skills & Attributes
• Excellent communication skills
• Solid team working skills
• Self-disciplined and efficient, with a flexible and proactive nature
• Experienced in Excel and Microsoft office packages
• Knowledge of XERO software
• Demonstrable experience of bookkeeping
• Ability to work to and consistently meet deadlines
• The ability to work well under pressure.
• Excellent organisational skills and attention to detail