Headquarters Centre Venning Barracks, Donnington, Telford, TF2 8LF We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week). Job Summary The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such using data to aid understanding of our workforce is vital. Headquarters Joint Military Commander (JMC) Centre, enables the delivery of Firm Base support to the Army, its personnel, and their dependants from the Welsh borders in the West to Lowestoft in the East. The Headquarters delivers Real Life Support to Garrisons, Stations and Units within the Central area. It is also responsible for the engagement with the civilian community and acts as the proponent for UK Resilience in times of need. This is an exciting time to be joining Headquarters JMC Centre whilst continuing to delivery operational outputs to our dependent Units, military personnel, and their families. Are you looking for an opportunity to grow your knowledge and develop your understanding whilst working in an inclusive and exciting environment? We are looking for motivated, upbeat and organised individuals to join our enthusiastic Team! Individuals with strong communication skills who are confident and able to act on their own initiative. You will be empowered with delivering the outputs of your position. We are looking for individuals with confidence who can exercise good judgement, knowledge and evidence, providing accurate, timely and practical advice and direction whilst sharing your knowledge and experience. You will be encouraged and have the ability to learn new skills whilst working at pace as the Headquarters grows and establishes itself in its new role. This role is currently being reviewed under the Firm Base Transformation Project which will create an effective, affordable organisation to deliver Firm Base outputs. This position is advertised at 37 hours per week. Job Description The White Fleet Vehicle Manager Team Leader, oversees and is responsible for the management of the White Fleet (WF) vehicle fleet provision and usage across JMC Centre’s Area of Responsibility (AoR). Main Responsibilities Will Include: Manage the WF Office, scrutinising and processing transport requisitions in conjunction with the Transport Coordinating Warrant Officer (TCWO) ensuring their validity and compliance with Service regulations prior to acceptance and booking. Ensure all requests are processed in the requisite time Manage and ensure optimum utilisation, Value for Money (VfM) and Value for the Force (VfF). Provide monthly returns providing information regarding utilisation of Loan Fleet and Vehicle Rental Services (VRS) Authorised Demanding Officer (ADO) for JMC Centre AoR. Authorising VRS expenditure for JMC Centre ensuring cost and utilisation effectiveness Manage Continuous White Fleet unit holdings within AoR according to forecast demand, historic utilisation and periodic hire. Raising vehicle transfer/increase/decrease orders accordingly (utilisation). Maintain the WF database detailing all vehicles held by Unit, location and Vehicle Registration Number Check the accuracy of the monthly permanent WF bills and re-charges, challenging any inaccuracies. Maintain a pass-through charge control database, incorporating both Road Traffic Accident (RTA) & Non RTA. Authorise bill payments after 100% check for accuracy Inform Units of damage costs associated with road traffic accidents for Units to close the Form Military Transport (FMT3) loop Responsible for the management of Contract Change Notices, reviewing progress as necessary to ensure best outcomes Lead Subject Matter Expert and Point of Contact for all Units within JMC Centre. Providing Direction and Guidance on all matters relating to White Fleet and Transport Responsible for the investigation of missing vehicles reported by the service provider and follow through to completion, ensuring the minimum cost or disturbance to Units. Efficiently provide relevant information to support senior staff decision making On an annual basis respond to Regional Commands requests to review the Leased Fleet whose contracts are due to expire and order replacement vehicles if required Liaise with Units to acquire the drivers’ details for all Penalty Charge Notices that are received and respond to the relevant Police Force within 10 days of Notice being received. Record on spreadsheet Order consumables for the Leased Fleet as and when a Unit requests Support problem solving via the application of policy direction or detailed instructions Line manager to two Administrative Officer (AO) Civil Servants The White Fleet Vehicle Manager Team Leader, oversees and is responsible for the management of the White Fleet (WF) vehicle fleet provision and usage across JMC Centre’s Area of Responsibility (AoR). Main Responsibilities Will Include: Manage the WF Office, scrutinising and processing transport requisitions in conjunction with the Transport Coordinating Warrant Officer (TCWO) ensuring their validity and compliance with Service regulations prior to acceptance and booking. Ensure all requests are processed in the requisite time Manage and ensure optimum utilisation, Value for Money (VfM) and Value for the Force (VfF). Provide monthly returns providing information regarding utilisation of Loan Fleet and Vehicle Rental Services (VRS) Authorised Demanding Officer (ADO) for JMC Centre AoR. Authorising VRS expenditure for JMC Centre ensuring cost and utilisation effectiveness Manage Continuous White Fleet unit holdings within AoR according to forecast demand, historic utilisation and periodic hire. Raising vehicle transfer/increase/decrease orders accordingly (utilisation). Maintain the WF database detailing all vehicles held by Unit, location and Vehicle Registration Number Check the accuracy of the monthly permanent WF bills and re-charges, challenging any inaccuracies. Maintain a pass-through charge control database, incorporating both Road Traffic Accident (RTA) & Non RTA. Authorise bill payments after 100% check for accuracy Inform Units of damage costs associated with road traffic accidents for Units to close the Form Military Transport (FMT3) loop Responsible for the management of Contract Change Notices, reviewing progress as necessary to ensure best outcomes Lead Subject Matter Expert and Point of Contact for all Units within JMC Centre. Providing Direction and Guidance on all matters relating to White Fleet and Transport Responsible for the investigation of missing vehicles reported by the service provider and follow through to completion, ensuring the minimum cost or disturbance to Units. Efficiently provide relevant information to support senior staff decision making On an annual basis respond to Regional Commands requests to review the Leased Fleet whose contracts are due to expire and order replacement vehicles if required Liaise with Units to acquire the drivers’ details for all Penalty Charge Notices that are received and respond to the relevant Police Force within 10 days of Notice being received. Record on spreadsheet Order consumables for the Leased Fleet as and when a Unit requests Support problem solving via the application of policy direction or detailed instructions Line manager to two Administrative Officer (AO) Civil Servants Person specification The successful candidate will have previous experience of transport management. You will be organised and have good time management skills and possess good communication skills in both written and verbal form. You will be able to build good working relationships with a variety of Business partners, both internal and external to the organisation and be able to provide support to a wide range of people of different backgrounds. You will have good Information technology skills, including Microsoft Office 365 and should be able to use your initiative to prioritise workload with minimal direction whilst maintaining an excellent attention to detail. Desirable: Transport management experience within the Ministry of Defence Behaviours We'll assess you against these behaviours during the selection process: Making Effective Decisions Communicating and Influencing Managing a Quality Service Seeing the Big Picture We only ask for evidence of these behaviours on your application form: Making Effective Decisions Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance. Other Benefits For Army Civil Servants Include: 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service. Highly competitive pension scheme Personal and professional development of skills Alternative working patterns for many roles Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle Enhanced parental and adoption leave 6 days special leave per year which can be used for volunteering activities. Learning and Development Other Benefits For Army Civil Servants Include: 8 Public Holidays 1 Privilege Day On-site parking is available Access to on-site Gymnasium Access to Pay as You Dine facilities We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role. A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training delivered by an external training provider. This means minimal disruption to your work alongside a big developmental opportunity. Professional qualifications which can be achieved through an apprenticeship range from Level 2 (equivalent to 5 GCSEs/ broadly equivalent to Scottish National 5s(N5s)), Level 3 (equivalent to 2 A Levels//broadly equivalent to Scottish Higher/Advanced Higher (H/AH)), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree. They normally last between 12 months - 3 years, de-pending on the level of the apprenticeship. Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way. Successful candidates can discuss their development options with their manager when in post. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. At application you will be asked to provide a Personal Statement of no more than 500 words evidencing your suitability for the role against the person specification including any relevant knowledge, skills, experience and qualifications. You will also be assessed against the Making Effective Decisions behaviour. Where a large number of applications are received, an initial sift will be conducted based on the evidence you provide in support of the Making Effective Decisions. Your Personal Statement will only be reviewed if you are successful at this initial sift. At interview you will be assessed against the following behaviours - Communicating and Influencing Managing a Quality Service Seeing the Big Picture Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed but these will be held online via Microsoft Teams. We endeavour to keep to these time frames, but these are subject to change around business needs. Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : Felicity Taylor Email : Felicity.Taylor675@mod.gov.uk Recruitment team Email : DBSCivPers-ResourcingTeam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.