The post holder will provide a comprehensive, quality payroll service to employees of Hampshire Hospitals NHS Foundation Trust. A key requirement of the job is to ensure that payroll is provided efficiently and accurately to staff and that all data is processed in accordance with the Trust's financial instructions, internal procedures and statutory obligations. The post holder will organise their own workload and coordinate activities with other team members to ensure that an efficient service is provided. It is essential that the post holder is able to exercise initiative appropriate to the role and fully support other colleagues in the team.
The post holder will carry out complex calculations involving income tax, national insurance, pension contributions, salary sacrifice, salary overpayments and all other related deduction elements while working quickly and accurately. They will handle highly sensitive and personal information with a high level of integrity and confidentiality at all times. Maintaining a high level of customer service is integral to the role.
Note: this role is part‑time – 32 hours per week.
Key duties and responsibilities
* Process allocated monthly/weekly payroll within specified deadlines, ensuring all source documentation is input accurately onto the ESR payroll system.
* Accurately complete all permanent changes to employee records.
* Apply statutory and non‑statutory deductions as per relevant legislation and Trust policies.
* Process termination payments, including redundancy payments.
* Process payments due under sickness, maternity, paternity, adoption and other family leave.
* Recalculate and recover overpayments in salary.
* Prepare and make manual payments to staff.
* Ensure that all information is produced to expected standards of performance and according to agreed timescales.
* Self‑learn to keep on top of industry changes to thresholds, family leave policy, and future workforce software changes.
* Work closely and proactively with managers, recruitment teams, HR business partners and finance to ensure the payroll service meets the Trust's standing financial instructions and take appropriate action if these are not being met.
Manage Staff Benefits
Assess eligibility, process, calculate and implement amendments, additions and/or deductions from salary where individuals have applied for additional staff benefits and statutory benefits, such as salary sacrifice schemes, statutory maternity, paternity or adoption pay, ensuring compliance with Trust policy, procedure and legislative requirements. Provide advice and information to members of staff on eligibility and entitlements throughout.
Administer the Trust’s E‑expenses system
* Respond to employee enquiries made through the expenses inbox and by telephone.
* Ensure all data held in the expenses system is accurate.
Our Vision
We aim to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our Culture
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
Additional Information
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei – a rare form of abdominal cancer – and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors.
Accommodation May Be Offered
We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this is something you would like to explore please contact Southern Housing on 02080 360017.
This advert closes on Monday 30 Mar 2026.
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