Job Title: Accounts Assistant
Salary: £25,000 per annum
Hours: Monday to Friday 8am-5pm
Location: Macclesfield
Hawkfield Recruitment is working with a family-run dealer group with dealers across Cheshire, Staffordshire, and the Midlands. We are seeking a diligent and detail-oriented Accounts Assistant to support our accounts team. The ideal candidate will play a crucial role in maintaining accurate financial records, assisting with accounts payable, and ensuring the smooth operation of our accounting processes.
Responsibilities of an Accounts Assistant:
* Emailing the various sales teams with vehicle payments which have come into the account on a daily basis
* Printing day-end reports from the card machine
* Reconcile card payments for 3 x sites
* Allocating and posting of the credit card
* Reconcile cash & cheque banking
* Journals between various nominals
* Chasing missing receipts with the service / sales / parts teams across the three sites
* Creating vehicle deposits & keeping a log of those which you are unable to create - to do so at a later date
* Download and export bank statements
* Allocate all SL/PL/NL transactions from the bank statements
* Reconciling the bank statements.
* Clearing the NL suspense / holding accounts daily
* Printing/downloading all invoices/statements/remittances received via email & portals
* Load all invoice on to Kofax (invoice reading system), ensuring that the invoice is assigned to the correct site and manager & export to DMS
* Once imported to DMS, authorise invoice and send out to managers
* Chasing managers to authorise their invoices
* Once invoices have been authorised, they need to be posted/verified to the correct NL/Vehicle/Sublet
* Contra & clear down between PL accounts or analyse to NL account
* Load bank payments after checking the payment details are correct and all the backup paperwork has been received and authorised.
* Authorising bank payments loaded by other members of the accounts team across the group Checking supplier statements to ensure we have all the invoices needed and requesting copies if needed.
* Vehicle debtors – looking at invoices outstanding and drilling into various accounts and systems to see if they can be cleared down i.e., deposits not linked etc. If not able to clear, chasing the various sales teams for payment information
* Loading of rental agreements
* Rental debtors – Chasing up and clearing down.
* Processing of card refunds
* Preparing the PL Payments runs, loading on to the bank and allocating on the DMS system
* Creation of new SL & PL accounts
* Removal of stop flags for payments received
* Opening of internal accounts when requested and authorised by relevant manager
* Monthend targets –
* Checking bank payments when requested by sales or service teams All invoices to be loaded/passed/verified by COB on 3rd working day
Skills for Accounts Assistant:
Proficient in data entry with a high level of accuracy.
Familiarity with accounting software such as Keyloop Drive
Strong understanding of accounts payable processes and financial services.
Excellent organisational skills with the ability to manage multiple tasks effectively.
Strong attention to detail and analytical skills.
Good communication skills, both written and verbal, to liaise with internal teams and external vendors.
Ability to work independently as well as part of a team.
Please know that once you have applied for the Accounts Assistant job, more in-depth details will be given about salary and hours, and career progression with the company, so please do not hesitate to get in touch!
Hawkfield Recruitment Ltd is a specialist Automotive Recruitment agency, acting on behalf of our clients. If you are interested in this position, please click APPLY – alternatively, contact Ed Hatt at Hawkfield Recruitment to discuss this role in more detail