Legal personal assistant

Owen Reed is looking for a Legal PA for a top law firm in London supporting Private Client department.

Hybrid working arrangement: This Legal PA role offers a hybrid working pattern of 3 days in the office and 2 days working from home.

The Role

An exciting opportunity has arisen for an organised, proactive, and detail-oriented Legal PA to join a highly regarded law firm in London. This Legal PA position offers the chance to become a trusted extension of the business, providing vital support to Directors and the Estates team across a broad range of legal, administrative, operational, and client-focused activities.

The successful Legal PA will be a dependable and professional individual who enjoys taking ownership, improving processes, and contributing to the continued success of the firm. This Legal PA role is ideal for someone seeking a long-term career within a supportive and growing legal environment.

Key Responsibilities

As a Legal PA, your responsibilities will include:

• Supporting legal and estate administration activities, including probate administration alongside the Estates team.
• Managing billing processes and assisting with financial administration.
• Maintaining accurate records and ensuring all documentation is organised and stored appropriately.
• Working closely with the finance team to process bank payments and resolve client banking matters.
• Supporting client onboarding processes, including ID verification, engagement letters, and file creation.
• Assisting Directors with GDPR and AML reporting, compliance reviews, and related processes.
• Supporting marketing initiatives, including website updates, social media activity, webinar preparation, and promotional projects.
• Assisting with systems implementations, data integrity projects, and other ad hoc business initiatives.
• Providing administrative support across the wider team, including telephone and post cover when required.
• Identifying opportunities to improve processes and enhance operational efficiency.

Skills and Experience

The ideal Legal PA will have:

• Previous experience working within a law firm or accountancy firm.
• Strong administrative and organisational skills with exceptional attention to detail.
• Excellent IT skills, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Confidence handling financial and administrative processes, including payment processing.
• Experience managing multiple systems and maintaining accurate records.
• Strong written communication skills with the ability to produce professional correspondence.
• An interest in technology and AI tools, such as Microsoft Copilot, to support business efficiency.
• The ability to manage competing priorities and work effectively under pressure.
• A proactive and solution-focused approach to work.
• A genuine desire to learn, develop, and build a long-term career.

Personal Attributes

The successful Legal PA will demonstrate:

• Exceptional attention to detail and accuracy.
• A dependable and trustworthy approach.
• Strong ownership and accountability.
• A positive, can-do attitude.
• Professionalism and excellent interpersonal skills.
• The ability to build strong relationships with colleagues and clients.
• Commitment to delivering high standards of service and support.