About The Role
We are looking to recruit a Legal Support Administrator to provide proactive support to our busy Commercial Property division.
The role will require excellent organisational skills and the aptitude to gain a good knowledge of our clients and work carried out.
This is a part‑time role. We are looking for someone who can work Tuesday to Friday, 9:30 am – 2:30 pm.
Reporting to the Legal Support Manager, you will assist a team of experienced Legal Support Assistants who provide proactive support to our Commercial Property fee earners across five office locations.
You will be expected to spend at least three days a week in the office and comply with information security and all firm policies and procedures.
Key Responsibilities
* Managing incoming post through the internal system Flowmatrix.
* Dealing with general enquiries over the phone and by email and passing messages on.
* Keeping filing and e‑filing up to date and accessible.
* Drafting simple letters and emails.
* Opening new and existing client files and managing the process from start to finish, including client matter inception, risk assessments, creation of client appointment letters and electronic file management.
* Archiving client files physically and electronically.
* Managing the internal anti‑money laundering dashboard.
* Deeds scheduling for projects.
* Undertaking anti‑money laundering checks and collecting onboarding documentation to assist with new client file opening, arranging payments in and out and transfers between accounts.
What Makes This Role Right For You
* Previous experience in an administrative role is beneficial but not essential; full training will be provided.
* Suitable for individuals who have recently left full‑time education.
* Genuine interest in the legal sector and providing key support to fee earners with an excellent client experience.
* Strong task management and communication skills to meet the needs and priorities of the division and our clients.
* Exceptional organisation, proactive attitude, flexibility and a can‑do mindset.
* Ability to work closely with various stakeholders and have direct contact with clients.
* Excellent spelling and grammar, proficiency with Microsoft packages, and a willingness to learn new databases and software, including an interest in AI.
* Minimum of six GCSE passes at grade 4 or above (or equivalent), including English and Maths.
* Take pride in work, anticipate needs of fee earners, and pay meticulous attention to detail.
* Demonstrate initiative, problem‑solving skills and a willingness to learn and develop.
Benefits
Comprehensive learning and development programme, wellbeing initiatives, and a range of flexible benefits to support career growth and work‑life balance.
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