We are looking for an outstanding Office Admin to join the BTL family at our Support Office in SELSEY.
As an Office Admin for Finance, EPOS and Invoicing, you will provide all round administrative support to the business and especially focussing on the areas of EPOS, the entering of invoices, reconciliation of records as well as some general Admin.
About Us
A multi-award-winning lifestyle family business with 19 stores across the South East, specialising in beautiful, inspiring gifts, cards and books for friends, family and your home
We are loved for our difference
We know that family matters
We understand the importance of work-life balance
We celebrate the joy of giving
About You
Computer literate, confident and able to input data quickly and accurately
Organised, precise and committed, with a desire to continuously learn and grow
Systems experience and proficient in MS Excel, in-house training will be given for our EPOS, Financial and Google Workspace systems as required
Strong interpersonal communication and presentation skills with a happy and positive personality
The Role
Assist with the smooth operation of our Cloud EPOS System:
Process receipt of stock orders onto our EPOS system
Investigate Warehouse and Store Stock Minus Lists and discuss with Management
Receive in and check Damaged Stock Returns from Stores and Warehouse. Separate into Supplier Returns, Charity and disposal
Raise Financial Credit Requests with our suppliers for damaged and seasonal return stock as and when required
Liaise with Suppliers regarding stock return pickups
Enter daily Store Target figures onto the EPOS system once a month
Chase up outstanding Store Stock Check reports weekly
Investigate Store stock level discrepancies and adjust if required
Investigate delivery discrepancies and adjust stock if required
Receive, adjust and file Store Stock Check results
Deal with Supplier substituted stock returns
Clear seasonal stock from EPOS system to ensure stock valuation accuracy
Compile monthly stock return reports and provide to Management
Assist with the smooth operation of our Iplicit Cloud Accounting System:
Receive in and print off Supplier Stock invoices
Match stock invoices against purchase orders and delivery receipts
Scan and enter supplier invoices into our accounting system
Investigate invoice discrepancies and query with Suppliers
Exception reporting on store replenishment
Investigate and correct discrepancies in Store banking reports
Chase up outstanding Credit request with our Suppliers
Check and reconcile monthly Store Expenditure Reports & Receipts
Enter Store Turnover results daily on a central spreadsheet
Sort manufacturer returns by supplier and raise credit requests
Reconcile Head Office Petty Cash
Enter some non-stock invoices onto the accounting system
Investigate Store Till Discrepancy reports and correct if necessary
General Admin:
Assist with answering phones
Assist with opening and distributing of postal mail internally
Assist with preparation of outgoing postal mail
Assist with general filing
Assist with some basic HR related procedures if the HR Administrator is on holiday
Re-order and distribute Postage stamps for stores (for sale to the public)
Generate and provide required reports for weekly Management Meetings
The above list is subject to change and further additions may be made from time to time.
Location, Rewards and Benefits
Monday to Friday, 9:00am to 5:30pm
Competitive salary, depending on experience
Paid holiday entitlement of 5.6 weeks pro rata ( incl. Bank Holidays )
25% Staff Discount
Free Parking and a happy and stimulating working environment with plenty of opportunity to add to your skill set
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