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Gleeds is an award-winning, global construction consultancy with over a century of success in the Built Environment. Our impartial advice helps clients maximise return on investment, from site acquisition to project completion. With over 135 years of construction intelligence, we offer unparalleled insight across all sectors, helping clients deliver real value from their assets.
We are looking for an Assistant Bid Coordinator to support our Bristol team with a range of bidding and administrative support services.
Your role will involve providing bid support for key tenders for projects & frameworks for the Bristol business, providing administrative support to the wider office team, managing day-to-day office matters, and providing PA support for directors within the office.
The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally. While we consider this role to be full-time, we are willing to be flexible on start/finish times and hours worked per week.
Responsibilities
1. Undertaking general office management, secretarial and administration duties, including accepting and routing calls, diary management, meeting bookings, catering, office accounts, and housekeeping.
2. Taking messages.
3. Typing and word processing, including dictation.
4. Attending meetings and taking minutes.
5. Filing.
6. Organising meetings.
7. Using various software packages.
8. Assisting in the preparation of bid documents and fee proposals.
9. Booking transport and accommodation.
10. Managing databases.
11. Implementing and maintaining administrative procedures and systems.
12. Liaising with staff, suppliers, and clients.
13. Preparing letters, presentations, and reports.
Benefits of working at Gleeds include:
* Opportunities for career development and growth.
* A contributory pension scheme.
* Employee Assistance Programme.
* Global travel scholarship programme.
* Flexible working arrangements.
About You
Who we’re looking for:
* Proven experience in secretarial or administrative roles supporting a team.
* Attention to detail, time management skills, and ability to meet deadlines.
* Organised, helpful, proactive team player with a positive attitude, able to work in a fast-paced environment.
* Excellent secretarial, verbal, and written communication skills, with a professional approach.
* Experience in a professional service or building/property industry is preferred.
* Intermediate to advanced Microsoft Office skills, especially Word, PowerPoint, and Excel.
* Experience with Adobe Design Package is an advantage.
* Business administration or marketing qualification and GCSE in English are desirable.
About Us
Be part of the extraordinary
Every day at Gleeds, we influence how people live, work, and travel worldwide. We deliver iconic projects for renowned clients, solving complex problems that shape the future of the built environment.
We value creative thinking and diverse perspectives, which drive our innovation and improvement. Our global presence spans the Americas, Europe, MENA, and Asia Pacific, fostering a culture of understanding and collaboration.
Our core values are:
* Commitment to clients and our people.
* Creativity and realism.
* Professionalism combined with personality.
We are an equal opportunity employer, welcoming applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender. We support work/life balance with flexible working arrangements and are a Great Place to Work certified employer.
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