Zenith are looking to recruit an experienced Data and Compliance Administrator on a Job Share (3 full days per week). The role is to maintain a robust internal data management system, ensure contractual compliance and administer all training related systems. Support in quality assurance activity. Role responsibilities and requirements: • Administration of data management systems to maintain accurate and compliant data records. • Accountable for compliance checking all documentation/paperwork obtained for each learner and submission of documentation/paperwork to the appropriate body in a compliant and timely manner. • Recording and monitoring of performance data on all training related key performance indicators to ensure data available for management. • Claiming/invoicing all eligible income, reconciling against ILR (Individualised Learner Record) submissions where appropriate. • Updating ILR and other statutory data returns to ensure claims are generated, validated and submitted. • Ensuring employer incentive payment details are passed to finance for processing in a timely manner. • Internal audit of data management and administration; ensuring processes and procedures are adhered to and supporting with the updating processes to keep them current. • Overseeing and supporting with the preparation of paperwork ahead of each training course, supporting others within the team to ensure that courses are ready for delivery. • Completing pre course checks of learners for funding purposes and ensuring the funder has all documentation required pre course. • Ensuring all amended versions of paperwork are communicated to the training team. • Supporting with on course registrations as required to ensure compliance and to support team members. • Registering learners with awarding bodies and EPAOs (End Point Assessment Organisation), booking tests and ensuring certification is claimed as appropriate. • Invigilating test bookings as required to maintain compliance with regulations. • Supporting with apprenticeship sign ups by compliance checking all completed files, liaising with the appropriate personnel to ensure files are fully compliant. • Supporting, where required, with tracking of learners for job outcome/progression monitoring purposes and maintenance of tracking database. • Liaising and relationship building with various external organisations such as funders, auditors, etc. • Liaising with and supporting all stakeholders to ensure quality assurance is maintained across the provision. • Keeping up to date with the latest legislation, funding guidelines and audit requirements. • Answering telephone and taking/distributing messages and meeting and greeting visitors. • Contributing to team meetings. • Maintenance of clean and tidy office. • Be aware of health and safety practices within an office environment. • Supporting other teams across the business when required. • Participate in general office tasks to support the effective delivery of organisation’s services to include; scanning, photocopying, etc. • Assisting with producing learning materials • Involvement in company projects as and when required. • Involvement in ISO and PICS. • Must have strong organisational and time management skills. • Be able to motivate self and demonstrate effective team working skills. • Excellent attention to detail. • IT skills, proficient in the use of MS Office packages. • An excellent communicator with a professional manner. • To believe in and demonstrate values and team charter behaviours