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Job description
Overview
The Finance Admin – Purchase Ledger and Payroll is responsible for carrying out payroll and purchase invoice processes and ensuring accurate and timely payments to employees and suppliers. This role involves working closely with all members of the finance team and management to support the overall financial health of the company.
Key Responsibilities:
1. Invoice processing: Process purchase invoices onto all software systems ensuring accuracy and compliance are maintained.
2. Payroll Processing: Prepare, process, and distribute employee pay slips, ensuring accuracy and compliance with company policies and legal requirements.
3. Employee Data Management: Maintain and update employee payroll records, including hours worked, salaries, bonuses, and deductions.
4. Payments Management: Process payments to suppliers and vendors, ensuring timely and accurate transactions.
5. Tax and Compliance: Handle tax-related documentation and ensure compliance with relevant tax laws and regulations.
6. Reconciliation: Reconcile payroll accounts and resolve any discrepancies in a timely manner.
7. Reporting: Generate payroll reports and provide financial summaries to management as required.
8. Customer Service: Address employee queries related to payroll and payments, providing excellent customer service.
9. Financial Records: Maintain accurate records of all payroll and payment transactions, supporting the preparation of year-end accounts.
10. Email and other communications requirements – ensuring these are reviewed and responded to on a timely basis.
11. Generate Purchase Orders per requests – non aircraft items.
12. Obtain authorisation for all invoices – PO process approval – all software.
13. Determine correct analysis requirements for processing.
14. Detail payment dates on invoice.
15. Process invoices onto all relevant software databases.
16. File invoices in relevant payment folders.
17. Chase invoices for payments on account monthly.
18. Prepare Aerotrac import for review – daily.
19. Purchase Ledger Nominal Ledger
20. Review Aged Creditor – weekly with Finance management.
21. Supplier payment processing: Processed weekly and monthly invoices to be paid in line with relevant terms.
22. Generate payments onto finance software.
23. Import payment files onto banking platform.
24. Generate and send payment remittances to suppliers.
25. File completed paid invoices and remittances into relevant supplier folders.
26. Payroll: Review timesheets, cross-reference to door entry records, and collate employment payment data onto centralized records.
27. Process all information onto payroll software.
28. Generate and distribute payslips via payroll online platform.
29. Import payment files onto banking platform and obtain approval.
30. Submit payroll data to HMRC.
31. Handle month and year-end payroll procedures.
If you're passionate about finance and eager to contribute to a growing company, we want to hear from you! Apply now and become a part of our team.
Your journey towards a rewarding career starts here.
Job Details:
* Job Types: Full-time, Permanent
* Pay: £26,500.00 per year
* Benefits: On-site parking
* Schedule: Day shift
* Work Location: In person
* Reference ID: FinAdmin
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