Staffing Allocations Clerk
Part-Time Position/s
7-day week rotating roster
0600-1400hrs & 1200-2000hrs shift pattern
Join a team that makes a meaningful impact every day.
Cabrini Health is seeking an organised, proactive and collaborative Staffing Allocations Clerk to support efficient and safe staffing across our hospital. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys working closely with clinical leaders to ensure high-quality patient care.
About the Role
The Staffing Allocations Clerk plays a vital role in ensuring our clinical areas are appropriately staffed to meet daily operational demands. You will be responsible for coordinating Nurse Bank and Pool staffing, responding to staffing requests, managing agency engagements, and maintaining accurate systems and documentation.
Working closely with the Hospital Coordinator and reporting to the Nurse Director – Clinical Operations, you will support the smooth and safe delivery of care across Cabrini Malvern.
Key Responsibilities
1. Receive, document and action contingency staffing requests from clinical areas
2. Allocate Nurse Bank, Nursing Pool and ward redeployment based on roster needs
3. Liaise with nursing agencies when internal cover cannot be provided
4. Ensure accuracy of staffing systems including UKG (Dimensions) and ShiftMatch
5. Maintain shift records, data and documentation as per Cabrini procedures
6. Coordinate onboarding schedules for new Nurse Bank & Pool staff
7. Manage inbound and outbound calls, providing timely and professional communication
8. Uphold Cabrini’s Mission, Values and Behaviours that Matter
About You
We are looking for someone who is organised, calm under pressure, and excellent at communication.
You will bring:
9. Strong clerical and administrative skills
10. Proficiency in Microsoft Office (Excel, Outlook)
11. Experience managing or operating databases and/or staffing systems
12. Excellent interpersonal skills and the ability to work collaboratively
13. A customer-focused approach with a commitment to high-quality service
14. Ability to maintain confidentiality and work within professional boundaries
Why Cabrini?
At Cabrini, you will be joining a community that lives its values of Compassion, Integrity, Courage and Respect. We are committed to providing safe, high-quality care and fostering an inclusive culture where staff are supported in their professional growth.
You will also have access to:
15. Ongoing professional development
16. Supportive leadership
17. A values-driven workplace
18. Opportunities to contribute to improvement and innovation
19. Salary Packagingup to $18,850 per year tax free to increase your take-home pay
20. Access to a range of staff benefits including retail offers, fitness passport, discounted hospital services andsavings on eligible private health fund services
21. Discounted Myki Commuter fares
Join Us
If you are passionate about supporting healthcare teams, enjoy problem-solving and thrive in a fast-paced environment, we’d love to hear from you.
Apply now and become an important part of Cabrini’s Clinical Operations team.
To view the full position description click
Enquiries should be directed to: Hammish Manning Clinical Services Director - Clinical Operations on 9508 1302
Does this sound like your new role? Bring your skills and enthusiasm to Cabrini Health and help optimise the patient experience and health outcomes for our community.
Cabrini Health acknowledges the importance of creating a work environment that is welcoming, safe, equitable and inclusive for people of all backgrounds and abilities. Inclusion is core to our mission.
As part of our commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
Working for Cabrini
Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne’s southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, providing quality, compassionate care to our community for more than 75 years.
There is something special about Cabrini Health. Our highly skilled staff and specialists incorporate clinical research, innovative models of care and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers, provide healthcare in rural communities and in underdeveloped countries.
Our size, reputation and growth strategy ensure genuine opportunities for our people to learn, grow and realise potential.
Our values: Compassion - Integrity - Courage - Respect
MANDATORY FOR ALL NEW STAFF TO CABRINI
Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for annual Influenza plus a Working with Children Check (WWCC) may also be requested. Vaccination for COVID-19 is highly recommended.