The Fidelis Partnership is a leading privately‑owned, Bermuda‑based Managing General Underwriter, which, through its subsidiaries, is a global underwriter of property, bespoke and specialty insurance and reinsurance products.
Across product lines and geographies, we focus on three diversified pillars: reinsurance, specialty and bespoke solutions.
The role
The Executive Assistant to Deputy Chairman provides high‑quality, comprehensive executive support to the Deputy Chairman. This position plays a critical role enabling senior leadership effectiveness through exceptional organisational capability, sound judgement, and strong collaboration.
Key accountabilities
* Act as a trusted first point of contact for Deputy Chairman, managing access, communications, and priorities with professionalism and discretion.
* Provide consistently proactive, responsive, and highly organised support, anticipating needs and managing competing demands effectively.
* Own complex diary management, including scheduling, gatekeeping, and forward‑planning to optimise Deputy Chairman’s time.
* Ensure all meeting pre‑reads and materials are prepared and reviewed well in advance to fully prepare the Deputy Chairman for meetings.
* Anticipate and track key deadlines, deliverables, and obligations, ensuring the Deputy Chairman is briefed and supported.
* Attend meetings as required, capturing actions and decisions, and proactively manage follow‑up to ensure timely completion.
* Manage the Deputy Chairman’s inbox where required, including prioritisation, drafting correspondence, summarising documents, and escalating matters.
* Own meeting management end‑to‑end, including scheduling, agenda circulation, minute‑taking, action tracking, and follow‑up against agreed deadlines.
* Arrange complex travel itineraries, bookings, meetings, and transfers, ensuring seamless travel and adherence to internal processes.
* Ensure all travel is accurately recorded in the travel tracker and required approvals are followed.
* Process expenses and invoices accurately and promptly, ensuring compliance with internal policies.
* Establish and maintain effective working relationships with key internal stakeholders, acting as a collaborative partner.
* Work closely with Executive Assistant peers to coordinate meetings, projects, deadlines, and shared priorities.
* Identify opportunities to improve administrative processes, systems, and ways of working to enhance efficiency and effectiveness.
* Provide cover for peers during periods of leave or sickness, ensuring continuity of support.
* Be available for on‑call support during peak periods or urgent situations, as required.
Skills & experience
* Experience in a similar role or corporate environment.
* Experience working with MS Office (Outlook, Word, Excel, PowerPoint).
* Discreet and trustworthy when handling confidential information.
* Excellent oral and written communication skills.
* Proactive and able to take initiative to anticipate needs and solve problems.
* Understanding of operational systems and processes to facilitate efficient workflow.
Diversity and Inclusion
We are an equal‑opportunity employer. We strive to create a diverse workplace where all employees can thrive. To ensure a fair recruitment process, adjustments may be required for applicants with disability. If you require an adjustment, please contact fidelis@avenciaconsulting.com.
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