Key responsibilities
:
• Co-ordinate and take responsibility for routine office administration within the Division, following established guidelines and processes.
• Manage and prioritise your own time and workload with minimal supervision on delegated tasks, with appropriate standards of quality and an emphasis on accuracy, timeliness and attention to detail.
Working relationships:
Report to the Cell Biology Divisional Administrator.
Interact, advise and assist the Postgraduate Administrator, Director of Studies, the Cell Biology Head of Division, other administrative staff in the LMB, external visitors and with some external teams.
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Education / qualifications / training required:
Essential: 5 GCSEs (or equivalent), including minimum Grade C/4 in Mathematics and English.
Desirable: Educated to A level, BTEC, HND or equivalent.
Previous work experience required:
Essential: Some administrative experience.
Desirable:
• Administrative experience in a busy office, laboratory or clinical environment.
• Experience of working with multiple processes and working to tight deadlines.
• Experience working with confidential information.
Knowledge and experience:
Essential:
• Ability to provide a high standard of administrative services including the use of office equipment and technological solutions.
• Proficiency in standard office packages Microsoft Office, e-mail and online ordering systems.
• Ability to solve problems within guidelines and recognise when to seek help.
• Excellent written and verbal communication skills with an emphasis on accuracy and attention to detail.
• Confident working independently and as part of a team.
Desirable:
• Formal Microsoft Office training or IT literacy qualifications (, ECDL, CLAIT).
• Experience of using Adobe Creative Suite and Oracle or a similar Customer Relationship Management system.
• Experience of sharing and developing new ideas to develop more efficient systems.
• Experience of providing on-the-job training to others.
Personal skills / behaviours / qualities:
Essential:
• Ability to organise and prioritise own workload efficiently with minimal supervision.
• Proactive and flexible attitude.
• High levels of personal integrity to communicate with tact and discretion.
• Ability to interact with multiple teams in an ordered and diligent manner.
Desirable:
• A keen ability to improve current ways of working.
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