Description
This role will provide a full range of executive support to the Chief Financial and Operations Officer, Chief People Officer and General Counsel & Company Secretary, as well as to their senior teams across 3 departments.
This role will work on-site in our Grays Inn Road office. This is a job share position working 2 days per week - Monday and Tuesday. This role will start in February 2026. Key Responsibilities
1. Provide full executive support to the Chief Financial and Operations Officer, Chief People Officer and General Counsel & Company Secretary and their senior teams as required.
2. Efficient in complex diary management (including managing diary priorities, anticipating, and pre-empting future meetings, travel arrangements, meeting room bookings, catering and collating necessary paperwork)
3. Attend internal meetings when necessary, preparing agendas, taking minutes and circulating action points/following up on actions as required
4. Preparation of all documents (including bi-monthly divisional reports for the Board pack), correspondence and presentations in a timely and professional manner, including proof reading and editing where appropriate
5. Archive and retrieval of files from storage
6. Accurate, regular maintenance and implementation of filing and office systems, including filing confidential documents on HR files and legal contracts in folders, both electronic and hard copy
7. Process requests for historical contracts and searching through electronic folders
8. Inbox management - responding to select emails and correspondence knowledgeably
9. Collect external guests from reception and prepare meeting rooms where needed (refreshments, equipment etc)
10. Responsibility for all general administrative duties (raising purchase orders, processing supplier invoices, online expense claims, ordering of supplies, distribution of post)
11. Manage team member holiday requests across People, Legal and Finance teams and record sick days
12. Build a network of effective and positive relationships with a variety of stakeholders at all levels, including direct reports of Chief Financial and Operations Officer, Chief People Officer and General Counsel & Company Secretary
13. Support the teams in People, Legal and Finance as required with ad hoc requests
14. Perform back-up assistance and cover for the Executive Assistant to the CEO and Legal Assistants when required including periods of annual leave
15. Maintain complete confidentiality and discretion on all matters
16. Work closely with the other job share participant to ensure collaboration, ongoing communication/handover and success of the job share
These are the main requirements of the role and is not an exhaustive list of duties. It is intended to reflect the nature, range, and context of the work, which will change over time. Key Requirements
17. A corporate/legal secretarial background, and experience of working at board level advantageous
18. Significant experience as a PA/EA to senior stakeholders
19. Excellent knowledge of MS Office 365 packages Word, Excel, Outlook, SharePoint with a fast accurate typing speed of 70wpm
20. Excellent level of accuracy and attention to detail essential
21. Ability to meet tight deadlines and handle ever-changing workloads and priorities at a fast pace
22. Willingness to work flexibly in a deadline driven environment
23. Exceptionally organised with excellent co-ordination and prioritisation skills
24. Proactive can-do attitude
25. Confident communicator
26. Ability to work well in a team, combined with a high degree of initiative
27. Exceptional interpersonal skills
28. Ability to interact and relate to all levels of staff and build strong relationships
29. Sophisticated written and verbal skills
30. Ability to discreetly handle sensitive and very confidential information
31. High degree of initiative and ability to work well with little supervision
32. Interest in the media and more specifically the news, an ability to keep up to speed with company developments