Job Title: Accounts Payable Assistant
Location: Middlesbrough College Main Campus, TS2 1AD
Department: Finance
Reporting to: Purchasing Team Leader
Salary: £23,555 - £27,604 per annum
Annual Leave: 30 days per annum plus bank holidays
Contractual hours: 37 hours per week
Basis: Full time, Permanent
Pension: NEST Pension
Join Our Team
We are seeking a Purchasing Support Assistant to join our Finance team. In this role, you will support the Purchasing Team with day‑to‑day operations, ensuring the efficient processing of purchase ledger invoices and the accurate raising of purchase orders. You will also be responsible for reconciling supplier statements, managing account queries, and providing general administrative support across the College and its subsidiaries. The ideal candidate will have strong attention to detail, excellent organisational skills, and experience in purchasing or finance‑related roles, with proficiency in Microsoft Office applications.
What You’ll Be Doing:
* Process and accurately record supplier invoices, matching to purchase orders, including the correct recording of VAT.
* Process and batch non‑purchase‑order invoices due for payment and circulate for authorisation in accordance with the College Financial Regulations.
* Provide information on non‑pay budgets when requested by budget holders.
* Be a point of contact for both internal and external purchasing and supplier queries.
* Aid in the processing and the accurate recording of purchase orders through the e‑Request electronic purchase ordering system, whilst ensuring budgetary control is maintained.
* Aid in the maintenance of goods/services received notification information and to query outstanding invoices with colleagues to confirm delivery of goods/services.
* Aid in the completion of monthly supplier statement reconciliations to ensure accurate records are maintained.
What We’re Looking For:
* Grade 4/C or above in Maths and English or equivalent.
* A commitment to undertake any mandatory training relevant to the role.
* A clear understanding of the purchasing function and have investigative abilities.
* Ability to prioritise workloads and complete tasks to strict deadlines.
* Knowledge of the purchasing function and finance systems.
What’s in it for you?
College Extras – Save money, feel great, and go green with:
* Up to 15% cashback at top retailers & restaurants
* Discounted gift cards for big brands
* Home & Tech upgrades via salary sacrifice
* Cycle to Work scheme – Coming soon: EV Leasing
* Pension Schemes – Teachers’, LGPS & NEST
* Discounted car parking on site
To learn more about working at Middlesbrough College, please visit our Work For Us page.
For further details and to discuss the role in more detail, please contact Rachel Wykman, Purchasing Team Leader at rh.wykman@mbro.ac.uk.
Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.
Ready to Make a Difference? Apply Early! We reserve the right to close this advert early if we can appoint to the vacancy before the advertised closing date. We therefore encourage applicants to submit their applications as soon as possible.
SAFEGUARDING
Middlesbrough College is committed to safeguarding and promoting the welfare of all our students, including children, young people, and vulnerable adults. We expect all staff to share this commitment.
This role involves regulated activity and direct contact with children and young people. The successful candidate will be expected to uphold the highest standards of safeguarding practice.
We follow Safer Recruitment practices in line with the statutory guidance in Keeping Children Safe in Education. All successful applicants will be required to complete mandatory pre‑employment checks, including an enhanced DBS check, satisfactory references, an online search, and proof of eligibility to work in the UK.
This post is exempt from the Rehabilitation of Offenders Act 1974. All convictions, cautions, and bind‑overs, including those regarded as ‘spent’, must be declared, subject to the DBS filtering rules.
It is a criminal offence to apply for this post if you are barred from engaging in regulated activity with children.
Middlesbrough College is an equal opportunities employer and welcomes applications from all sections of the community.
Holiday Update
Our College will close for the festive break on Friday 19 December 2025 and reopen on Monday 5 January 2026. If you’ve applied for a role, thank you! We’ll review applications and get back to you in January.
Wishing you a happy holiday season!
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