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We have an excellent opportunity for a Surveying Assistant to work with us on our HMP Glasgow project, a £750M flagship build located to the North East of Glasgow City.
Location: Site Based, HMP Glasgow - Royston, with flexibility for some home working
Hours: 37.5 Per Week
What will you be responsible for?
Working with the project commercial team, the surveying assistant will undertake a wide range of administrative and support duties to ensure the quantity surveyors and commercial managers can effectively manage their workloads and duties.
Your day-to-day may include, but not be limited to: Please review the attached spec on this page for an exhaustive list of duties.
1. Compiling and completing the weekly cash flow tracker for both actual cash in/out and forecasts, submitting it to the Kier Project Accountant, and resetting the tracker along with associated admin.
2. Ensuring the Quantity Surveyor (QS) team stores a copy of all payment notices in a central folder for each month.
3. With support from the Commercial Team, liaising with Kier Project Accountant to ensure suppliers and subcontractors are on the weekly payment list.
4. Marking off the payment list in conjunction with the cash flow forecast tracker.
5. Chasing Permission to Increases (PTIs) where order values exceed approval thresholds and payments cannot be processed.
6. Uploading payment notices from the QS team (circa 120 notices) and following the process until fully approved in Oracle.
7. Ensuring subcontractors signed up for the Project Bank Account (PBA) are sent to the Financial Shared Service Centre (FSSC) before payment runs.
8. Tracking, logging, and requesting up-to-date insurances where applicable or on expiry.
9. Compiling contract purchase material documents monthly, communicating with the QS team.
10. Working with the Procurement Shared Service Centre (PSSC) to compile site plant hire reports.
11. Receipting Purchase Orders (POs) in Oracle or resolving issues with Goods Received Notes (GRN).
12. Managing the ‘Invoices on-Hold' report, investigating why invoices are on hold, and resolving issues for payment.
13. Liaising with hire desk and managers on plant reports and off-hire dates, maintaining a site-stores register to control stock levels.
14. Ensuring site purchase card procedures are followed for small material orders and seeking quotes when needed.
15. Issuing weekly Contract Communication (FastDraft) status reports to clients and subcontractors.
16. Extracting data and dashboard information for internal and external reports.
17. Assisting with subcontract documentation collation.
18. Attending commercial meetings and providing weekly updates to the team.
What are we looking for?
This role is ideal if you can demonstrate:
* Experience within a Quantity Surveying or commercial support role requiring high control protocols, governance, and assurance.
* Experience within the construction or wider built environment sector.
* Strong verbal, numerical, and written communication skills.
* Computer literacy in Excel, PowerPoint, with strong finance/payment system skills.
* Highly organized, able to source, verify, collate, log, and report high volumes of commercial information.
* Full UK Driving License and proximity to the site.
Rewards and benefits
We offer a variety of benefits tailored to your needs. More information can be found here.
Diversity and inclusion
Making Kier a diverse and inclusive workplace is a priority. We are committed to equality and encourage applications from all backgrounds. Our D&I action plan is available here.
As a Disability Confident employer, we ensure that disabled applicants meeting the minimum criteria are offered an interview.
Due to the role's nature, a Basic Disclosure and Barring Service Check is required. We treat all applicants fairly, regardless of conviction history. Additional pre-employment checks may apply.
We look forward to receiving your application. #joinkier
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