Administrative Assistant
InterSystems Corporation is a privately held software company with a 40-year track record of consistent growth and profitability. We view hiring, developing, and retaining the best people as key to our record of success.
Job Summary:
Provide PA and Administrative support for Senior Management and administrative support on an as-needed basis for other areas of the business.
Job Responsibilities:
* PA support, including arranging internal and external meetings, booking travel, gatekeeping, processing expenses, etc
* General admin support to the teams including organising flight, hotel and taxi bookings through a dedicated travel agency
* Attendance at meetings which require preparation of agendas, collation of reports and the taking of accurate minutes
* Arranging ad-hoc meetings, sometimes off-site, including organising catering
* Raising purchase orders
* Tracking team travel and approval of invoices
* Project support during implementation period including document management, control of project intranet page (SharePoint), minute taking at project reviews
* Reception cover for full time receptionist during breaks/holidays etc. (shared with rest of Administrative Services Group (ASG))
* General support as part of ASG team
* Provide additional cover for other administrative staff during absences or when assisting with specific projects and ad-hoc tasks
* Assist in the organisation/coordination of Company events
* Act on behalf of the team as a liaison between internal departments, offices and customers
Required Skills and Experience:
* Previous Admin/PA experience is essential, preferably in an international company
* Experience of supporting multiple managers
* Knowledge of supporting a Sales team is desirable
* Strong administration, planning and organisational skills
* Good written and oral communication
* Ability to produce accurate and professional written documentation, particularly on MS Word
* Self-starter who can be proactive and forward thinking but can also react quickly to urgent situations
* Good working knowledge of MS Word, Excel, Outlook, and PowerPoint
* Knowledge of SharePoint advantageous
* Previous project support beneficial
* Ability to multi-task
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