Administrative assistant 6m contract

Administrative Assistant

InterSystems Corporation is a privately held software company with a 40-year track record of consistent growth and profitability. We view hiring, developing, and retaining the best people as key to our record of success.

Job Summary:

Provide PA and Administrative support for Senior Management and administrative support on an as-needed basis for other areas of the business.

Job Responsibilities:

• PA support, including arranging internal and external meetings, booking travel, gatekeeping, processing expenses, etc
• General admin support to the teams including organising flight, hotel and taxi bookings through a dedicated travel agency
• Attendance at meetings which require preparation of agendas, collation of reports and the taking of accurate minutes
• Arranging ad-hoc meetings, sometimes off-site, including organising catering
• Raising purchase orders
• Tracking team travel and approval of invoices
• Project support during implementation period including document management, control of project intranet page (SharePoint), minute taking at project reviews
• Reception cover for full time receptionist during breaks/holidays etc. (shared with rest of Administrative Services Group (ASG))
• General support as part of ASG team
• Provide additional cover for other administrative staff during absences or when assisting with specific projects and ad-hoc tasks
• Assist in the organisation/coordination of Company events
• Act on behalf of the team as a liaison between internal departments, offices and customers

Required Skills and Experience:

• Previous Admin/PA experience is essential, preferably in an international company
• Experience of supporting multiple managers
• Knowledge of supporting a Sales team is desirable
• Strong administration, planning and organisational skills
• Good written and oral communication
• Ability to produce accurate and professional written documentation, particularly on MS Word
• Experience using AI-powered productivity tools such as Microsoft Copilot, ChatGPT, or similar platforms to support document creation, data analysis, presentation development, meeting preparation, and administrative workflows.
• Ability to write clear, effective prompts and instructions to generate accurate, relevant, and business-appropriate outputs from AI systems.
• Ability to evaluate, verify, and refine AI-generated content to ensure accuracy, professionalism, confidentiality, and alignment with business requirements.
• Strong understanding of responsible AI usage, including data privacy, information security, and appropriate handling of confidential business information.
• Self-starter who can be proactive and forward thinking but can also react quickly to urgent situations
• Good working knowledge of MS Word, Excel, Outlook, and PowerPoint
• Knowledge of SharePoint advantageous
• Previous project support beneficial
• Ability to multi-task