Executive Officer (Interim) | Swyddog Gweithredol (Dros Dro)
Salary: Scale: BS26-29 – £32,916 – £36,573 per annum
We are looking for an experienced, self‑motivated, flexible, dynamic, and approachable individual to provide secretarial and administrative support for the Executive team at Pembrokeshire College. The role requires discretion, organisational acumen, high personal integrity, and the ability to prioritise in a pressurised environment while working on a one‑to‑one basis across a range of tasks. Proficiency in Microsoft Office, proactive and unsupervised working, and effective verbal and written communication at all levels are essential.
Qualifications:
* Highly desirable to hold a relevant professional qualification at level 5 or above.
Responsibilities:
* Act as a focal point for internal and external contacts, handling confidential matters with professionalism and diplomacy.
* Diary and time management, including arranging internal and external meetings.
* Produce and amalgamate digital presentations.
* Coordinate meetings and take minutes (via multi‑communication methods such as MS Teams), preparing agendas, briefing papers, and managing pre‑meeting documentation.
* Follow up actions to ensure management deadlines are met.
* Liaise with managers regarding policy approval and publishing.
* Coordinate high‑profile visits on site, preparing relevant presentation materials and ensuring effective communication.
* Manage travel and accommodation, including budget management and expense claims.
* Coordinate internal and external communication initiatives, ensuring translation where appropriate.
Contract Details:
Contract type: Salaried – Fixed Term (expires 30th June 2026)
Working hours: Full‑time – 37 hours per week
Holiday entitlement: 28 days annual leave (increasing to 32 days after 5 years’ service) plus statutory bank holidays and college closure days per annum.
Closing date: Midnight, Sunday 22nd February 2026
Swyddog Gweithredol (Welsh)
Manylion Cyflog: Graddfa: BS26-29 – £32,916 – £36,573 y flwyddyn
Math o Gontract: Cyflogedig – Cyfnod Penodol (30 Mehefin 2026)
Oriau gwaith: Llawn-amser – 37 awr yr wythnos
Hawl Gwyliau: 28 diwrnod o wyliau blynyddol (yn cynyddu i 32 diwrnod ar ôl cwblhau 5 mlynedd o wasanaeth) ynghyd â gwyliau banc statudol a diwrnodau cau’r coleg y flwyddyn
Cymwysterau (Welsh)
* Mae’n ddymunol iawn meddu ar gymhwyster proffesiynol perthnasol ar lefel 5 neu uwch.
Cyfrifoldebau penodol (Welsh)
* Gweithredu fel canolbwynt ar gyfer cysylltiadau mewnol ac allanol, trin materion cyfrinachol yn effeithiol, cynnal pwyll a doethineb pan fo angen.
* Rheoli dyddiaduron ac amser, gan gynnwys trefnu cyfarfodydd yn fewnol ac yn allanol.
* Cynhyrchu a chyfuno cyflwyniadau PowerPoint a rheoli prosesau polisi’r coleg.
* Cydlynu cyfarfodydd (drwy ddulliau aml‑gyfathrebu h.y. Teams), gan gynnwys paratoi agendâu a phapurau briffio a chasglu/dosbarthu dogfennau cyn cyfarfodydd.
* Dilyn camau gweithredu i sicrhau bod terfynau amser rheoli’n cael eu bodloni.
* Cydlynu ymweliadau proffil uchel ar y safle, paratoi deunydd cyflwyno perthnasol, adolygu llwybr y daith a chyfathrebu effeithiol.
* Rheoli teithio a llety, gan gynnwys rheoli cyllideb a hawliadau treuliau.
* Cydlynu mentrau cyfathrebu mewnol ac allanol, gan sicrhau cyfieithiadau lle bo'n briodol.
Dyddiad Cau (Welsh): Hanner Nos, Dydd Sul 22ain Chewfror 2026
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