Experienced Accounts Administrator
Reporting to: Operations Manager
Overview
This role is suited to an experienced accounts administrator. The position requires strong knowledge of day-to-day accounting processes and an ability to work with accuracy and efficiency in a busy office environment. The successful candidate will be expected to perform at the level of their qualification and contribute to the smooth and effective running of the finance function.
Key Responsibilities
Purchase Ledger
Accurately logging and coding purchase invoices into the accounts system
Matching invoices with purchase orders and resolving discrepancies
Reconciling supplier statements and ensuring timely resolution of queries
Preparing and processing supplier payments, including posting to Sage
Liaising with suppliers by phone and email regarding account querie
Sales Ledger
Raising and issuing sales invoices
Posting sales receipts and allocating against customer accounts
Preparing and distributing customer statements
Supporting credit control, including monitoring overdue accounts and assisting in dispute resolution
Banking and Cashbook
Daily downloads and processing of bank transactions
Preparation and posting of cashbook entries
Performing bank reconciliations in line with month-end timetable
Payroll Support
Assisting with weekly payroll processing, including collation and checking of hours
Supporting payroll administration tasks as required
Month End and Reporting
Assisting with import and export of invoices between the business system and Sage
Supporting month-end tasks including journals, accruals, and recurring entries
Assisting with aged debtor and creditor reporting
Supporting stock reporting and reconciliations
Administration
Answering incoming telephone calls and handling queries professionally
Filing and maintaining accurate financial records
Providing assistance on ad hoc projects and group tasks as required
Skills and Experience
Previous experience in an accounts administration role
Good knowledge of purchase and sales ledger processes
Strong numerical and analytical skills
Ability to reconcile accounts and identify discrepancies
Proficiency in Sage Line 50 and Microsoft Office
Excellent attention to detail and accuracy
Ability to work independently and as part of a team in a small but busy environment
Strong communication and interpersonal