Job summary
We are looking for a highly organised and self-motivated individual to join the Office of the Chief Executive. This dynamic and fast-paced role will offer excellent training and development opportunities.
In this role, you will provide administrative support to the Chief Executive, primarily based in Worthing. Your initiative will be key in managing priorities, building strong professional relationships and delivering outstanding customer service. As the Team Administrator, you will require a keen eye for detail and exceptional communication skills. You will play a vital role in ensuring the smooth operation of the Office of the Chief Executive, working under the guidance of the Senior Business Manager to provide a comprehensive, high-quality and confidential administration service.
We are seeking a proactive team member with excellent problem-solving skills, who can act with confidence and discretion, support decision-making, and step in with delegated authority when needed. You will take ownership of meeting administration, diary management, and the shared mailbox, while collaborating closely with other teams including the wider Executive Support Team.
If you're practical, decisive, and passionate about supporting others, we would like to hear from you.
Please note that this role necessitates being in the office for four out of five days per week, with working hours from 09:00 to 17:00, Monday to Friday.
Interview Date: Monday 20th October 2025
Main duties of the job
* Management of the diary of the CEO, making decisions about priorities and balancing conflicting requests. Booking venues, refreshments, equipment, and car parking spaces, setting up rooms and preparing PowerPoint presentations.
* Providing administrative support for internal and external meetings and events, including administration, maintaining a register of attendees, preparing delegate packs and attending events to be on the registration desk.
* To answer and deal with in a confidential manner all email and telephone enquiries, providing an accurate message service and taking appropriate follow up action.
* Providing cover in the absence of the other administrative staff.
* Being initiative-taking in organising and prioritising workload, managing own time effectively, highlighting problems as they arise and proposing workable solutions within available resources.
* To meet and greet visitors, providing a welcoming environment and offering refreshments considering any special dietary requirements.
* To manage the office environment, maintaining exacting standards, efficiency and professionalism always contributing to a healthy and safe working environment by adhering to health and safety regulations at trust policies.
* To maintain a professional and highly confidential approach to all work conducted for the Trust.
* To undertake any other duties at the request of the Business Manager which are commensurate with the role.
About us
Sussex Partnership NHS Foundation Trust is a specialist provider of mental health, learning disability and neurodevelopmental care to people living in South East England.
Join Sussex Partnership and you'll be part of an NHS trust that allows you to thrive and, in turn, thrives because of you. We believe in the vibrancy of our fantastic people. And how that leads to even better support for the people who use our services.
Details
Date posted: 02 October 2025
Pay scheme: Agenda for change
Band: Band 4
Salary: £27,485 to £30,162 a year per annum
Contract: Permanent
Working pattern: Full-time
Reference number: 354-CO-21750(EC)
Job locations: Portland House, 44 Richmond Road, Worthing, BN11 1HS
Person Specification
Qualifications
* Good standard of secondary education; GCSE at Grade C or above
* NVQ Level 3 or equivalent experience and evidence of further practical experience
* Audio typing/shorthand/speedwriting
Knowledge/Experience
* Previous experience of working as a Personal Assistant to a senior manager
* Sound knowledge of Microsoft Office including Word and Excel.
* Experience of maintaining office systems
* Experience of dealing with confidential and sensitive issues with tact and diplomacy
We are an equal opportunities employer and welcome applications from all sections of the community.
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