Description:
Executive Assistant
Hedge End, Southampton
£40,000 to £45,000
We are working with a growing and well-established business in Hedge End, who are looking for an Executive Assistant to support their senior leadership team.
This is a key role within the business, providing high level support to Directors and helping ensure the smooth day to day running of leadership activity. The position sits at the centre of the organisation, requiring someone who is organised, proactive and confident managing multiple priorities in a fast paced environment.
The role
You will work closely with the Directors to manage their time, communication and workload, allowing them to focus on strategic priorities and operational delivery.
Day to day, you will be responsible for:
1. Managing multiple Director inboxes, ensuring communication is prioritised and handled efficiently
2. Coordinating complex diaries, meetings and site visits
3. Acting as a key point of contact for internal teams and external stakeholders
4. Supporting board and leadership meetings, including preparation of agendas, packs and minutes
5. Tracking actions and ensuring follow ups are completed on time
6. Preparing reports, presentations and business correspondence
7. Coordinating travel, accommodation and logistics for Directors
8. Supporting company events, leadership sessions and internal communications
9. Maintaining organised and secure filing systems
About you
We are looking for an experienced Executive Assistant who is confident supporting senior stakeholders and comfortable working in a fast moving environment.
You will bring:
10. Previous experience supporting Directors or senior leadership
11. Strong organisational skills with the ability to manage competing priorities
12. Excellent communication skills and a professional approach
13. High attention to detail and a proactive mindset
14. The ability to handle confidential information with discretion
15. Confidence building relationships across all levels of a business
16. Strong Microsoft Office skills
Experience within construction, utilities or a similar sector would be an advantage, but is not essential.
Why join
This is an opportunity to join a growing, ambitious business where the Executive Assistant plays a visible and valued role. You will work closely with senior leaders and be trusted to make a real impact on how the business operates day to day.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.