Office & Facilities Coordinator - 1 year contract
Apply to the Office & Facilities Coordinator role at Spin Master – a leading global children's entertainment company known for award‑winning brands such as PAW Patrol®, Bakugan®, and Kinetic Sand®.
The Office Facilities Coordinator keeps the office running smoothly, manages daily activities, and is the first point of contact for all visitors.
Responsibilities
* Ensure the smooth, safe, and efficient running of the office and maintain a clean, organized, and welcoming environment for staff and visitors.
* Act as the first point of contact for guests and coordinate meeting‑room bookings, setups, and hospitality for internal and external meetings or executive visits.
* Collaborate with the Regional Facilities Manager, Europe, to oversee compliance with Health Safety, Fire, and First Aid requirements, including inductions, risk assessments, safety checks, and record keeping.
* Liaise with landlords and external providers regarding contractors, cleaning, maintenance, security, plant, and waste services to resolve any property management issues.
* Monitor and manage office supplies, mail handling, and subscriptions (e.g., licenses and permits).
* Manage access control systems, staff security passes, and car park registrations.
* Support organization of office and corporate events, ensuring spaces and common areas remain clean, orderly, and compliant with safety standards.
* Raise purchase orders and process office‑related payments as required.
* Perform regular inspections of office facilities, promptly addressing issues and maintaining an efficient, positive workplace environment.
* Undertake other administrative or facilities duties as directed by management.
Qualifications
* High school diploma or higher education.
* Proven experience in an administrative role or similar position is preferred.
* Good knowledge of MS Office.
* Excellent communication and interpersonal skills.
* Organised with the ability to prioritise and multi‑task.
* Reliable, patient, and professional attitude.
* Pro‑active with the ability to work well without supervision.
* Attention to detail; ability to work under pressure.
* Working knowledge of office equipment.
* Highly motivated; excellent time‑management skills; fast learner; problem‑solver.
* Fluent in English (written and spoken) – a must.
Benefits
* Growth and Career Opportunities.
* Flexible Work Hours.
* Innovation, Collaboration and Fun.
* Comprehensive Benefits.
* Other fun perks!
Spin Master is committed to an accessible and inclusive hiring process and provides reasonable accommodation to all applicants. If you require an accommodation, please contact our Talent Acquisition team by email at JobsEU@spinmaster.com and we will work with you to meet your accessibility needs.
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