Administrator
JW-Admin-5_1764843133 Posted: 04/12/2025
Facilities/Business Support Administrator Required
Location: Edinburgh, Scotland
Rate: £25,000
Hours: Monday to Friday, 37.5 hours per week
Start Date: Immediate / subject to notice
About the Role
We're seeking a proactive and organised Facilities Administrator to join a busy FM team based in Edinburgh. This is an excellent opportunity for someone with facilities or compliance administration experience who thrives in a fast-paced, team-focused environment.
The succesful candidate will play a key role in supporting the Operations Manager and ensuring smooth day-to-day running of facilities services.
Key Responsibilities
1. Provide efficient administrative and compliance support across the FM contract.
2. Log and manage PPM and reactive work orders through to completion, ensuring KPI delivery.
3. Liaise with clients and contractors via phone and Helpdesk systems.
4. Prepare quotations, raise purchase orders, and coordinate access and scheduling for subcontractors.
5. Produce and maintain reports, documentation, and records to audit-ready standards.
6. Work closely with the management team to support ongoing contract delivery.
Requirements
7. Previous experience in Facilities Management administration or a similar role.
8. Strong organisational skills and attention to detail.
9. Reliable, self-motivated, and able to manage a busy workload.
10. Excellent communication and IT skills (Helpdesk / CAFM/Maximo experience beneficial).
How to Apply