As Senior Administrative Officer you will be responsible for organising and delivering effective whole‑school administration and management information systems. You will be part of a visible friendly team in the office working with pupils, parents and contractors and work closely with the Headteacher, office colleagues, site team and external partners.
Key responsibilities include:
* Leading whole‑school administration, parent communications and reception duties (face‑to‑face, phone and email)
* Completing statutory returns such as the termly census and supporting audits requested by BDES/BCC
* Overseeing financial administration: handling cash, cheques, raising orders and supporting school fundraising banking processes
* Managing ordering, stock control (stationery) and ensuring cost‑effective procurement
* Maintaining and overseeing data and staff records in line with GDPR, supporting GDPR training and liaising with the GDPR officer
* Overseeing the Single Central Record (SCR), understanding safer recruitment requirements and supporting DBS processes
* Supporting staff CPD administration, liaising with Headteacher to plan and communicate training
* Liaising with HR/ER, conducting return‑to‑work interviews and managing contractor relationships
* Supporting safeguarding by contributing to a culture that promotes the welfare and safety of pupils
The Successful candidate will:
* Have experience in office administration, ideally with school experience and familiarity with FMS, SIMS, ParentPay, Myconcern and Microsoft Office (Word, Excel, PowerPoint)
* Skilled in financial administration and confident handling school funds, invoices and orders
* Accurate and trustworthy, with strong written and verbal communication skills and a commitment to confidentiality
* Comfortable working independently, prioritising workload and using initiative when unexpected situations arise
* Knowledgeable about GDPR principles and committed to maintaining accurate records
* Committed to safeguarding pupils and able to support statutory duties in this area
* Able to build strong, respectful relationships with pupils, parents, colleagues and external partners
* Minimum qualifications: GCSE (or equivalent) English and Maths grade A–C (or equivalent).
What we can offer the successful candidate:
* A friendly, supportive staff team and a welcoming Catholic community
* The opportunity to play a central role in school life and make a lasting impact on pupils’ experience
* Ongoing training and development opportunities relevant to the role, including safeguarding and GDPR updates
* A chance to contribute to school improvement and work closely with senior leaders
To apply or for further information please contact: Mrs J Logue, Headteacher — enquiry@stmgtmry.bham.sch.uk
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