PERSON SPECIFICATION
Candidate should meet the following criteria and demonstrate how they satisfy them.
ESSENTIAL CRITERIA
* Minimum six months’ demonstrable experience working as an assistant building supervisor and/or building supervisor and/or caretaker and/or cleaner in a school environment.
* Key holder: ready to respond to call‑outs at short notice, including during unsocial hours.
* Demonstrable knowledge of: the requirements of a School Building Supervisor (with no supervision); health and safety regulations and requirements relevant to the role; manual handling regulations; use of security systems.
* Evidence of ability to work effectively and collaboratively as part of a team; excellent interpersonal and communication skills; proven effective administrative, planning and decision‑making skills to meet deadlines.
* Evidence that your experience and approach to work reflect the school’s values/ethos.
DESIRABLE CRITERIA
* Hold a NEBOSH Health and Safety at Work qualification or an equivalent or higher level qualification.
* Evidence of experience using industrial cleaning equipment.
* Experience of key holding duties, including opening and closing premises and setting alarm systems.
RESPONSIBILITIES
Security
* Security of the premises and its contents.
* Opening and closing premises and grounds, except where delegated.
* Ensure all windows, doors, gates, both internal and external, are locked at the end of each day.
* Safeguard keys – manage allocation to cleaning staff and ensure return each working day.
* Operate and monitor security camera system, fire alarm, burglar alarm and building security systems and report faults.
* Attend after‑hour break‑in and vandalism incidents, secure premises and report to line manager or authorised person.
* Report suspicious activity during normal working hours.
* Report any breach of security including found needles or suspicious substance abuse.
* Apply grit or rock salt in times of snow and frost to keep pathways and entrances free of snow and ice.
Mechanical and Electrical Services
* Operate boiler/heating system efficiently, ensuring value for money and energy conservation.
* Maintain lighting and heating of premises, routine maintenance of plant including school meals accommodation.
* Ensure adequate fuel is requisitioned in good time.
* Monitor and document the usage of fuel, water and electricity.
* Replace lamps, tubes and plugs to a level of 3.35 m using appropriate equipment.
* Inspect and report defects on firefighting equipment.
* Chemically dose, clean and maintain water levels of swimming/hydrotherapy pools.
Cleaning
* Clean premises except the accommodation used solely for school meals purposes.
* Plan, organise and control the work of cleaning staff (if appropriate) to ensure that Education Authority standards are met, it being understood that the building supervisor personally undertakes cleaning duties.
* Plan periodic work in consultation with service users and report plans to the designated line manager or other authorised person.
* Recommend and implement changes in work procedures in accordance with the designated line manager or other authorised person to improve economy, standards or ease of operation.
* Monitor suitability and performance of materials and light equipment and advise the designated line manager or other authorised person where these are inappropriate for the task.
* Ensure that all hard surfaces and paths and ornamental grounds around the property are clean, tidy and free of litter.
* Ensure that all external surface drains and gullies and kitchen grease‑traps within the building complex are free flowing and clean by removing obstructions up to 3.35 m.
* Ensure that bins within the building complex are washed and cleaned (including school meals bins).
* Empty on a daily basis litter bins within the building complex.
* Provide an ongoing cleaning service to the entire premises to deal with such things as spillage, flooding, midday toilet cleaning, litter or any cleaning problem associated with weather conditions.
* Replenish toilet rolls, soaps, paper towels and any other requisites required throughout the working day.
* Daily inspection of sandpits and removal of sand from fouled areas.
* Clean and replace contents of sandpits and paddling pools as required by the designated line manager or other authorised person.
* Clean external signs, light covers, and notices up to 3.35 m.
* Clean non‑electrical fittings on all portable heating and ventilation equipment.
* Ensure that adequate supplies of materials and light equipment are requisitioned and maintained at appropriate levels within the budget allocated and that equipment is kept in good condition, used and stored correctly.
* Ensure that all defects in cleaning equipment are reported to the designated line manager or other authorised person.
* Prepare the premises for after‑school activities, clean and prepare the school for its normal use.
* Direct and clean all internal fixed glass surfaces up to 3.35 metres using the appropriate equipment provided to ensure safe working conditions.
* Ensure cleaning staff wear personal protective equipment and/or workwear when provided.
* Ensure that the cleaning standards within the premises meet the board’s standards (where appropriate) investigate complaints in respect of the cleaning provision, take corrective action and where appropriate advise the designated line manager or other authorised person.
Porterage
* Receipt and transport of stores and materials and other goods including school meals and school milk materials that have been delivered to the building premises and their distribution to and from appropriate points of storage.
* Despatch laundry, goods and other materials from the building.
* Assist with setting out and removal of tables and chairs for meals and education, responsible for cleaning the room (other staff handle food debris and litter removal).
* Transport all refuse bins to and from their collection point.
* Prepare rooms for examinations and other purposes.
Administration
* Prepare reports on the cleaning of premises and any defects in the premises externally and internally.
* Organise, as authorised by the designated line manager or other authorised person, the employment of outside contractors or workmen using the board’s reporting system and monitor their presence, reporting any deviation from their work routine.
* Complete all paperwork associated with the post and write reports when required.
* Maintain records of consumable stocks and inventory of equipment.
* Ensure that defects in electrical floor equipment are reported immediately to the designated line manager or other authorised person and that a record of equipment repaired is kept and all equipment is cleaned and stored safely.
* Ensure that all records in respect of staff attendance, holidays absence are completed, authorised and returned to the board in good time.
Handyperson Duties
* Within the competence of the post-holder.
General Conditions
* All duties must be carried out to comply with:
o The Health and Safety at Work (NI) Order 1978;
o Acts of Parliament, Statutory Instruments and Regulations and other legal requirements;
o COSHH Regulations;
o Codes of Practice.
Training
* Accept training to facilitate the undertaking of duties for jobs up to and including their own grade.
* Accept training for jobs graded at higher levels than their own, with payment only where there is a requirement by the authority for the higher level duties to be carried out.
* Carry out induction and refresher training of cleaning staff (if appropriate), keeping a record of such training.
Elections
* Carry out duties relating to elections when required by the joint negotiating committee.
Other Duties
* Falling within the purview of the grade as required.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
The Education Authority is an Equal Opportunities Employer.
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