Document controller

The Vacancy

📢 We're Hiring: Document Controller
📍 Location: Swindon
📄 Specialism: Full lifecycle document control for cover lodgements and funding processes


About the Role

Are you a detail-oriented Document Controller with hands-on experience using Dalux? We're looking for someone to take ownership of the entire document control process—from initial cover lodgements to securing project funding.

As a Document Controller, you’ll be the central point for managing project information, ensuring accuracy, compliance, and timely distribution across the team.

Key Responsibilities

1. Maintain and manage all project documentation and records.
2. Ensure compliance with design management procedures.
3. Distribute controlled copies of documents and drawings.
4. Check drawings for correct status and formatting.
5. Liaise with designers and suppliers to resolve document-related queries.
6. Train team members and suppliers on the drawing management system.
7. Troubleshoot issues with document systems and peripherals.
8. Provide guidance on document access and procedures.
9. Use collaboration tools and document management systems to meet project needs.
10. Act as administrator for collaboration tools if nominated.


What You’ll Bring

Knowledge of:

11. Contracts and documentation
12. Environmental legislation
13. Health & safety
14. Risk management
15. Life cycle cost principles

Skills:

16. High attention to detail
17. Strong organisational skills
18. Team-oriented approach

Qualifications:

19. No formal qualifications required-experience and capability are key!


💼 Why Join Us?

Be a key player in a high-impact project.

20. Own the document control process from start to finish.
21. Work with cutting-edge tools like Dalux in a collaborative environment.

If you're experienced, proactive, and ready to take control of project documentation, we’d love to hear from you!

Given the nature of this position, you will need to undergo a Standard Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

Work for Wates

Wates is one of the UK’s leading family-owned development, building and property maintenance companies. Founded over 125 years ago, we have a proud legacy in the built environment.

We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises:

Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.
Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.
Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in, and treated with care.

We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.

Awards

BEST PROJECT

Inside Housing Development Awards

WINNER

2022 Construction News Awards Winner

GOLD AWARD

Investors in People 2022

GOLD AWARD

Considerate Constructors Schemes (CCS) National Site Awards

TOP 50 EMPLOYERS

2022 Top 50 Employers for Women

WINNER

2022 Working Families Best Practice Awards