As Executive Assistant, you'll play a pivotal role in supporting senior leaders, enabling them to excel in their roles and drive the organisation forward. This fast-paced, collaborative environment offers a unique opportunity to work with stakeholders at all levels of the company.
The ideal candidate will be a super-organised and adaptable Executive Assistant, with great communication skills and strong technical proficiency.
If you thrive in a challenging yet rewarding setting, this is the perfect opportunity for you.
Qualifications
The minimum requirements we seek:
* Proven Experience: Minimum 3-5 years of experience in an executive support or similar role, ideally supporting senior-level executives.
* Exceptional Organizational Skills: Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively under pressure in a fast-paced environment. Proficiency in prioritizing tasks and managing time efficiently is crucial.
* Communication Prowess: Excellent written and verbal communication skills, with the ability to adapt your communication style to different audiences.
* Proactive & Adaptable: A proactive, solutions-oriented approach, with the ability to adapt quickly to changing priorities and new challenges.
* Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and various virtual meeting platforms (e.g., Microsoft Teams).
* Professionalism & Teamwork: Professional demeanour, strong interpersonal skills, and the ability to work effectively both independently and as part of a team. A proven track record of handling confidential information with the utmost integrity and discretion.
Our preferred requirements:
* Education: Level 3 Diploma in Business Administration or Business Support, or equivalent experience.
Additional Information
The Company is committed to diversity and equality of opportunity for all and is opposed to any form of less favourable treatment or harassment on the grounds of race, religion or belief, sex, marriage and civil partnership, pregnancy and maternity, age, sexual orientation, gender reassignment or disability.
This position is based in Dunton, and it is expected the successful candidate will be able to attend the Dunton office for typically 4 days a week and remain flexible on the days they are required to attend the office according to business requirements.
As part of our pre-employment checks process, successful candidates will be required to undergo a criminal record check. This will be conducted in line with the Rehabilitation of Offenders Act 1974 and applied only to unspent convictions.
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Responsibilities
What you’ll be able to do:
* Executive Support: Provide comprehensive administrative support to Ford Credit Europe CFO and CRO, including complex calendar management, expense processing, meeting scheduling, and coordinating domestic and international travel arrangements. Cover for other Executive Assistants to be provided, as required.
* Meeting Document Management: Prepare and edit a wide range of corporate documents, such as agendas, minutes, reports, presentations, and correspondence, ensuring accuracy and professionalism, including Executive Committee meetings, Operating Review, and Business Continuity Planning.
* Confidentiality & Discretion: Maintain the strictest confidentiality regarding sensitive information and organizational matters.
* Relationship Management: Build and maintain strong, professional relationships with internal and external stakeholders at all levels.
* Project Coordination: Assist in the planning and execution of special projects and events, collaborating with cross-functional teams to ensure seamless execution.
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