Job Summary
An opportunity has arisen for dedicated and enthusiastic individuals to join the Corporate Health and Safety Team. The vacancies are for two posts: one for 30 hours per week and the other for 22.5 hours per week. The Health & Safety Administrator will provide administrative support to the Corporate Health & Safety Team and maintain and update databases using clear departmental protocols. The role will be diverse, demanding, but satisfying. The post holder will work alongside qualified safety professionals and will be key to delivering an efficient Corporate Service. Excellent organisational and administrative skills with an eye for detail and accuracy are required. The post holder will be a valued member of the Department and supported with future development. Welsh language skills are desirable; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
* Communicate effectively with staff while dealing with queries and issues relating to all aspects of the Corporate Health & Safety Team. Maintain good communication with other staff, managers and departments.
* Carry out routine printing and photocopying duties.
* Receive and initially deal with enquiries, dealing with urgent matters appropriately and ensuring that departmental procedures are followed.
* Maintain an effective filing system and file training attendance sheets in accordance with the Health Board’s retention policy.
* Process both incoming and outgoing mail, dealing with all correspondence in an appropriate and timely manner.
* Distribute routine correspondence as required.
* Provide efficient administrative support to members of the department as and when required.
* Ensure the security and confidentiality of information is maintained at all times.
* Display an approachable manner and good customer service skills when dealing with service users and members of the public.
* Provide cover for other team members during study, annual and sickness leave, performing duties in close liaison with all colleagues.
* Perform any other duties that may arise and are commensurate with the band.
About Us
Aneurin Bevan University Health Board is a multi‑award‑winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The Health Board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in‑house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work‑life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high‑quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world‑class healthcare service fit for the future.
Job Responsibilities
* Process CoSHH risk assessments using the appropriate database, ensuring significant changes reports are sent to the appropriate departments and that specified assessments are reviewed within a timely manner.
* Maintain the departmental training programme, assigning appropriate trainers and ensuring that the appropriate systems are updated to acknowledge delivery/receipt of the training.
* Develop, monitor and maintain departmental databases such as the fire wardens database, training analysis database, etc.
* Process monthly stationery orders for the Corporate Health & Safety Team using the Health Board procurement database (Oracle).
* Monitor the status of fire wardens, health & safety risk assessors and manual handling cascade trainers in all areas and promote training for areas with poor compliance.
* Provide assistance on incident validation, reviewing incident reports and assigning them to the appropriate personnel.
* Undertake audits on departmental systems/databases to ensure data accuracy.
* Analyse data and produce dashboards for presentation at Health & Safety and Quality & Patient Safety Forums, inputting/updating information for the production of accurate statistics.
* Develop and maintain the SharePoint directory used by the Corporate Health & Safety Team.
* Ensure the efficient input of training information onto ESR to produce training reports.
* Produce reports from departmental databases as and when required, including ESR and Datix.
* Service and attend meetings as required; preparing and circulating agendas, papers and minutes.
Essential Qualifications
* Good standard of general education.
* NVQ Level 3 Administration or equivalent.
Essential Experience
* Experience working in a busy office.
* Good word‑processing skills.
* Experience liaising and communicating with all levels of personnel.
* Good verbal and written communication skills.
Desirable Experience
* Experience working in the NHS.
Essential Skills
* Excellent organisational skills with an ability to plan own work to meet set deadlines.
* Ability to work under pressure and remain calm at all times.
Desirable Skills
* Ability to speak Welsh.
Essential Knowledge
* Good keyboard skills.
* Good working knowledge of Microsoft Office.
Personal Attributes
* Flexible and adaptable approach to the needs of the service.
* Excellent telephone manner.
* Approachable, enthusiastic, reliable.
* Conscientious with an ability to work with minimal supervision.
* A team player/worker.
* A strong communicator both orally and written.
* Ability to maintain confidentiality.
* Willing to develop.
Physical / Mental Abilities
* Must be able to work under pressure.
Certification and Checks
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure and Barring Service check will be required.
Applications requiring current Skilled Worker Sponsorship are welcome and will be considered alongside all other applications. For further information, please visit the UK Visas and Immigration website.
Employer Details
Employer: Aneurin Bevan University Health Board
Address: St Cadoc’s Hospital, Lodge Road, Newport, NP18 3XQ
Website: https://abuhb.nhs.wales/
Job Details
Reference number: 040-AC245-1025
Pay: £25,313 to £26,999 a year per annum, pro rata
Contract: Permanent
Working pattern: Part‑time
Job location: St Cadoc’s Hospital, NP18 3XQ
Date posted: 29 October 2025
Band: 3
Pay scheme: Agenda for change
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