Executive Assistant
Ref: LS46828
A Japanese entertainment company is seeking a detail-oriented Executive Assistant to provide comprehensive administrative support to the Head of department. This is a business support role focused on administrative and operational efficiency, requiring the highest levels of confidentiality and discretion when handling sensitive employee information.
The role is ideal for someone who thrives in an organised, process-driven environment and takes pride in maintaining accurate records.
Contract Type: Permanent, full-time
Salary: Negotiable (This is a junior/associate-level position)
Location: Windsor, West London (1-day WFH per week can be considered after probation)
Start Date: ASAP
Key Responsibilities
Administrative Support
* Maintain ADP iHCM data and physical files in line with policies and legal requirements
* Process and track internal approvals, budgets, travel arrangements, and expense claims
* Provide administrative support to the President and wider HR team
Payroll & Reporting
* Coordinate payroll reporting, approvals, and month-/year-end processes
* Complete annual statutory submissions (e.g., P11D, STBV)
* Create org charts and maintain headcount/salary reports
Employee Wellness & Engagement
* Conduct daily wellness checks and maintain documentation
* Coordinate wellness and engagement initiatives and annual appraisal processes
* Manage leaver administration from resignation to final day
Recruitment Coordination
* Support recruitment campaigns through scheduling, communication, and record-keeping
* Assist with onboarding documentation and maintain recruitment databases
Data Management & Compliance
* Maintain accurate, confidential HR and payroll records
* Support GDPR compliance, audits, and HR reporting
* Ensure precise data handling and adherence to confidentiality and data-protection standards
Knowledge, Skills & Experience
* Experience in administrative support roles
* Excellent attention to detail and organisational skills
* Demonstrated ability to maintain strict confidentiality and handle highly sensitive information with absolute discretion
* Advanced Excel skills for creating and maintaining reports, charts, and data analysis
* Proficiency in PowerPoint for creating organisational charts and presentations
* Strong written and verbal communication abilities
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Strong time management skills and ability to prioritise multiple tasks
* Understanding of the critical importance of data protection and confidentiality in HR environments
* All applicants for the Executive Assistant must have the right to work in the country without any restrictions as the Company is not able to offer visa support.
*We regret that we cannot accept applications from YMS, Graduate or Student visa holders.
*When contacting us, please include the job reference number (Ref: LS46828) at the top of your message.
If your application is successful, you will be contacted within two business days.
We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.