Join us as a Personal Assistant where you will play a pivotal role in our executive support team. In this position, you will serve as the essential connector between senior leadership and key stakeholders. You will expertly manage complex diaries, oversee expense administration, and execute ad-hoc administrative duties—including raising purchase orders and updating distribution lists. You will ensure seamless coordination and efficiency by proactively anticipating needs, prioritising tasks, and maintaining high standards of communication and organisation.
To be successful as a Personal Assistant, you should have experience with:
* Managing intricate executive calendars
* Working with senior stakeholders
* Handling complex administrative tasks
* Event & meeting organisation - arranging off-site meetings and ensuring all logistical details are covered
Some other highly valued skills may include:
* Attention to detail
* Advanced experience with M365
* Experience with Workday, People Analytics, and travel-booking systems
You may be assessed on key skills relevant for success in the role, such as risk and controls, change and transformation, business acumen, strategic thinking, digital and technology, as well as job-specific technical skills.
This role will be located in London, Glasgow, or Northampton.
Purpose of the role
To provide administrative and organisational support to executives, managers, or teams. To manage schedules, act as a trusted point of contact, and ensure seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.
Accountabilities
* Managing executive, manager, or team calendars and overseeing timely responses to meeting invitations and requests.
* Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel.
* Proactively anticipating needs, prioritising tasks, and ensuring their timely completion.
* Managing day-to-day administrative tasks such as expenses, filing, ordering supplies, managing annual leave records, distribution lists, and organisation management tasks.
Analyst Expectations
* Perform activities in a timely manner and to a high standard, driving continuous improvement.
* Require in-depth technical knowledge and experience in their area of expertise.
* Understand the principles within their area of expertise.
* Lead and support a team, support professional development, and allocate work.
* Demonstrate leadership behaviours: Listen and be authentic, Energise and inspire, Align across the enterprise, Develop others.
* Develop technical expertise or act as an advisor.
* Impact related teams within the area and partner with other functions.
* Manage risks, embed policies, and influence decision-making.
* Understand how their area contributes to organisational objectives.
* Make evaluative judgments, resolve problems, and communicate effectively.
* Build networks and act as a contact point for stakeholders outside the immediate team.
All colleagues are expected to demonstrate Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship, as well as the Barclays Mindset of Empower, Challenge, and Drive.
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