Join to apply for the Site Administrator - Glasgow role at American Corrugated Machine
LOCATION: Glasgow, Scotland | CONTRACT TYPE: Permanent | BENEFITS: Pension Scheme, Life Assurance, 35 days holiday + more
About The Role
We are recruiting for an enthusiastic and experienced Site Administrator to join us on our multi-million-pound healthcare scheme at Queen Elizabeth University Hospital in Glasgow. The successful candidate will assist and support the site team and help foster strong working relationships across the wider project and division. Our Site Administrators are the backbone of our operations, providing dedicated administrative support and handling essential day-to-day tasks. This role is pivotal in ensuring the smooth and efficient running of the project. Ideal candidates will have excellent interpersonal skills, be confident communicators, and thrive in a fast-paced environment where multitasking is key. This role is based full time on site.
Job Description
The Administrator will:
* Provide clerical support to the Project team (as required) including Contractual correspondence.
* Assist with the development and maintenance of filing and administrative systems.
* Management and control of all project-related documents, including drawings, specifications, and reports.
* Prepare and maintain document templates and standards (inc Reports).
* Printing, copying and scanning of documentation as required (inc Handover info).
* Production and printing of reports and associated information for Meetings.
* Updating all notice boards within the Site and Compound.
* Invoice reconciliation (eg Goods Received) and submission to Accounts.
* Management of correspondence incoming and outgoing (Post).
* Take and record messages accurately.
* Book and record travel arrangements for Site Staff.
* Facilitate meetings (both Internal and External).
Essential
* Must have solid previous experience in a similar administrative role.
* Strong IT skills to include Microsoft Office suite.
* Demonstrate ability to work on own initiative.
* Demonstrate strong communication skills.
* An excellent telephone manner, with great interpersonal skills.
* A valid driving licence and a willingness to travel to other sites occasionally, as required.
Desirable
* Knowledge and/or experience of the Construction Industry.
* Experience of Document Management Systems.
This job description is intended to give the post holder an appreciation of the role envisaged for the Site Administrator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Why Join GRAHAM?
Be part of a dynamic and supportive team delivering high-impact projects across Scotland. Enjoy excellent benefits and opportunities for professional development. Work with a company that values quality, innovation, and continuous improvement.
Our Commitment
GRAHAM is an Equal Opportunities Employer. We aim to promote respect for the individual and equality of opportunities. Everyone should be treated on the basis of merit and contribution. If you require adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.
Disability Confident Employer: we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact the Resourcing Manager. We are only able to consider applications from individuals eligible to live and work in the UK. A basic disclosure may be requested if security clearance is required.
GRAHAM reserves the right to carry out checks to validate experience and qualifications. Failure to comply or to provide truthful information may lead to removal from the recruitment process or termination of employment in due course.
Contact: Phone 07384 916355 | Email: [details provided in application process]
We are committed to making our policies and guidance accessible to all applicants. If you need this document in an alternative format, please contact us.
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