Utopian Professional Recruitment are working in partnership with our Edinburgh based client who are expanding and looking to recruit a Legal Administrator / Secretary on a full time, permanent basis Within this role you will support the Real Estate team, you will also be required to provide support to other teams including Dispute Resolution, Corporate and Environmental, Waste and Renewables as required from time to time and to cover other Legal Administrators’ holidays and provide support during peak capacity. Your Main Responsibilities: Typing of correspondence and documents (including dealing with digital dictation and manuscript amendments) Running legal comparisons Drafting and where appropriate sending letters, faxes and emails Scanning, photocopying and engrossment of documents Handling confidential information Partner diary management and meeting bookings Partner travel bookings Dealing with clients in person and on the telephone Preparing Land Register of Scotland forms, LBTT returns and other administrative documents for Real Estate fee earners Delivery and collection of documents Preparation of forms and administration of title deeds and wallets Travel between offices as and when required Assistance with the setting up and maintenance of systems and data resources for the administration of legal procedures, to include: Managing month and year end billing for allocated fee earners preparation of draft fee notes and dealing with finalised fee notes (including issue to clients as required) Completing cash entry forms Preparation of forms for new clients/matters Client verification procedures Creation of new matters in iManage filing of documents in Worksite document management system Other responsibilities as and when new processes and systems are implemented by the Firm. To be considered for this opportunity we are looking for: Previous experience of working within a similar role within a legal environment Background of the production of relevant legal documents Excellent communication and interpersonal skills Demonstrate professional conduct with clients, partners and employees Audio and copy typing Comfortable with use of email communication Working knowledge and confidence in using office equipment such as photocopiers, scanners, etc Ability to work with, and willingness to take direction from various levels of legal staff from partner to trainee Pleasant telephone manner and ability to field telephone call and assist clients with their queries Reward Excellent starting salary which will be discussed at time of application Generous holiday allowance Excellent training and a clear career path Pension Flexible working upon request Life Assurance Various incentives and rewards This is an office based role Hours of Work – 33.75hrs per week (full time) Next Steps For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible. To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position. Equal Opportunities Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.