An exciting opportunity has arisen at Kinvara Private Hospital for a highly motivated and enthusiastic individual to manage our facilities department. The facilities manager will contribute to the smooth running of the hospital, ensuring all areas are well maintained and safe in compliance with Health and Safety standards. The role involves advising and assisting the Operations Manager to meet their duties under applicable Health and Safety Acts, regulations, and industry guidance. Supporting and managing the domestic cleaning team in line with policies and procedures for rooms, the theatre department, and the wider hospital facility, ensuring effective cleaning audits. The Facilities Manager will provide an efficient, professional, and standard service to all patients, visitors, consultants, and staff.
Main duties of the job
* Ensure 100% compliance with all relevant mandatory training within the specified timescales and undertake role-specific competencies and learning.
* Complete audit requirements, escalating non-compliance appropriately.
* Deliver quality services to internal & external stakeholders through continuous improvement activities.
* Follow Kinvara Policies and Procedures relevant to this role, understanding your responsibilities within these policies.
* Be aware of responsibilities regarding safeguarding children and vulnerable adults, supporting policies, and undertaking necessary training.
* Maintain knowledge of the Health and Safety at Work Act, ensuring measures are taken for patients, relatives, visitors, staff, and contractors.
* Record incidents according to the Incident Reporting Policy and Processes.
* Conduct hospital walkarounds with new staff as part of induction.
* Familiarize with hospital layout, departments, and senior personnel for effective visitor and contractor management.
* Provide courier services (Bloods/Laundry) as needed.
About us
Kinvara Private Hospital is a modern, boutique private hospital in Rotherham, South Yorkshire, serving the local population with easy access via train, M1, and M18. We offer free parking and facilities including 21 inpatient beds, disabled-friendly rooms, 2 laminar flow operating theatres, and 3 consultation rooms. Our team provides up-to-date surgical treatments with a warm, professional, and caring approach, specializing in orthopaedics, cosmetic surgery, and women's health, alongside general surgery.
Job responsibilities
* Ensure annual PAT testing of all equipment.
* Conduct weekly fire alarm and emergency lighting tests.
* Oversee hospital coffee machine services, ensuring consistency and effectiveness.
* Ensure compliance with parking guidelines within hospital grounds.
* Operate heating plant and equipment efficiently, reporting defects.
* Maintain premises security and contents.
* Clean light fittings and test lighting systems, replacing minor parts as needed.
* Clear blockages, remove foreign matter, and clean spillages in sinks, toilets, and drains.
* Keep gullies and drains free from debris; maintain litter-free grounds.
* Ensure safe pedestrian access, especially in adverse weather (e.g., snow, gritting).
* Undertake porterage, setting up and clearing furniture.
* Perform handyman duties including painting, joinery, and glazing repairs.
* Manage grounds maintenance and internal/external window cleaning.
* Lead facilities staff meetings, including performance reviews.
* Support and manage housekeeping and cleaning audits, ensuring compliance with policies.
* Manage staff rotas, sickness, and escalate HR issues as needed.
* Maintain good relationships with colleagues and provide support during peak demands.
* Oversee contracts related to utilities, linen, and laundry services.
* Ensure maintenance and reactive services (water safety, medical gases, lifts, etc.) are completed timely.
* Manage facilities budget, monitoring expenditures and efficiency.
* Ensure proper disposal of clinical and infected waste.
* Maintain basic facilities (heating, water).
* Supervise contractors and lead hospital improvement projects.
* Manage domestic cleaners, including rotas, holidays, and HR.
Person Specification
Qualifications
* Basic electrical, plumbing, and carpentry knowledge.
* NVQ 3 or City & Guilds level qualification or equivalent experience.
* Healthcare/hospital environment experience preferred.
* Knowledge of estates management, Health and Safety, and related regulations.
* Understanding of electrical and plumbing systems.
* Significant estate/facility maintenance experience.
Experience
* Effective communication with external agencies and colleagues.
* Problem-solving and decision-making skills.
* Ability to work independently and proactively.
* Strong communication, recording, and interpersonal skills.
* Decision-making, initiative, and innovation capabilities.
* Reliable, self-motivated, and adaptable to operational demands.
* Driving license and access to a vehicle.
* Knowledge of infection control standards.
Disclosure and Barring Service Check
This role requires a DBS check due to the nature of the work involving vulnerable populations.
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