Anderson Knight are delighted to be recruiting a dual role for a legal firm in Edinburgh. The role contains both admin and receptionist duties and will be fully onsite 5 days a week.
Key Responsibilities:
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Reception & Telephone Support:
Greet visitors in person and over the phone, directing calls to the appropriate colleague after a brief introduction.
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Courier & Taxi Arrangements:
Organise couriers and taxis, ensuring accurate records are kept.
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Meeting Room Management:
Book meeting rooms, gather details on attendees, room setup, catering, and IT/equipment needs, and ensure arrangements are made.
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Office Security:
Follow BTO security policies, maintain the visitor log, issue visitor passes, and report lost access passes to IT and Facilities.
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Office Presentation:
Ensure the reception and meeting areas are tidy and well-presented. Replenish catering supplies in client meeting rooms and kitchens.
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Mail Handling:
Open, scan, and distribute incoming mail to relevant colleagues. Ensure outgoing mail is correctly processed and ready for collection.
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General Admin Support:
Handle tasks such as copying, printing, scanning, filing, and updating Counsel Papers. Assist with archiving and scanning files.
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Ad Hoc Tasks:
Assist with deliveries, court runs, replenishing office supplies, managing contractors, and conducting Health & Safety checks as instructed by the Facilities Manager.
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Stationery & Supplies Management:
Order and maintain office stationery and supplies.
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Petty Cash Management:
Manage petty cash, record transactions, and submit monthly balance reports to the Finance Department.
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Facilities Reporting:
Ensure the office is well-maintained and promptly report any issues to the Facilities Manager for action.
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Other Duties:
Perform any other reception, admin, or facilities tasks as required.
Key Relationships:
The job holder must build and maintain positive relationships with colleagues in the Edinburgh office and key contacts across the wider firm. Strong communication, a positive attitude, and effective teamwork are essential.
Teamwork:
The Administration Assistant / Receptionist staff must collaborate to ensure tasks are completed efficiently and to a high standard, with duties shared evenly between team members.
Most Challenging Aspects of the Role:
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Effectively prioritising tasks with competing deadlines to meet targets while maintaining high-quality work.
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Understanding and adapting to the varying working practices of different teams.
Knowledge, Skills, and Experience Required:
Essential:
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Experience in a professional office environment.
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Proficiency in Microsoft 365 and general computer use.
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A team player with a proactive, adaptable approach, able to work within established procedures.
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Strong interpersonal, written, and verbal communication skills.
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Excellent attention to detail, with the ability to produce high-quality work under pressure.
Submit your CV today to be considered for this wonderful opporutnity