Overview
Executive Administrator role at Saïd Business School, University of Oxford.
Fixed-term (two years), part-time (22.5 hours per week, 0.6 FTE). Grade 6: £34,982 - £40,855 per annum pro rata including the Oxford University Weighting of £1,500 per annum pro rata.
We are a small, dynamic team of five working on innovative financial literacy programmes for micro-entrepreneurs in Africa and India, while also building a vibrant youth education business for 16–22-year-olds. Our work spans global competitions, donor engagement, recruitment campaigns and impactful youth education initiatives.
Responsibilities
* Manage the diaries of the Director and Programme Delivery Manager, making sound judgments to balance competing demands.
* Support student onboarding for youth education programmes.
* Organise meetings, events and conferences in the UK and abroad.
* Coordinate committee and Board meetings—agendas, minutes, follow-ups and action tracking.
* Provide administrative oversight on financial matters, including expenses, invoices and purchase orders.
Qualifications and experience
You will have proven experience managing the office of a senior leader, with strong diary management skills and the ability to coordinate complex travel arrangements. You will be adept at drafting correspondence and producing high-quality reports, and have proficiency in Oracle Financials alongside strong IT skills. A high standard of numeracy and the ability to manage finances are also essential.
You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.
Details
* Seniority level: Mid-Senior level
* Employment type: Part-time
* Job function: Education, Administrative, and Project Management
* Industries: Higher Education and Research Services
Benefits
* Generous holiday allowance of 38 days including bank holidays pro rata
* Membership of the Oxford staff pension scheme
* Discounted bus travel
* Subsidised onsite catering
* Plus, many other University benefits
All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.
For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply.
The closing date for applications is 10 September 2025 at 12.00 noon.
Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at https://careers.sbs.ox.ac.uk/registration.aspx.
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