Job Description
Location: Head Office
Department: Wholesale
Reports To: Head of Merchandising
Role Overview:
An exciting opportunity has arisen to join our Head Office team as a Wholesale Admin/Logistics Coordinator. You will play a key role in delivering an end-to-end service to our strategic partners across the UK, EU, and Rest of World (ROW).
This role involves close collaboration with internal teams — including Buying, Merchandising, and our Warehouse — to ensure the efficient and accurate delivery of goods to our wholesale partners.
Key Responsibilities:
- Raise purchase orders with factories based on confirmed partner orders.
- Ensure all customer PO details align with the internal order book (e.g., delivery dates, costs, units).
- Collaborate with the Merchandising team on the Wholesale Critical Path (CP).
- Work with factories on labelling and packaging requirements specific to each partner.
- Arrange international and domestic freight, ensuring delivery deadlines and budget constraints are met.
- Coordinate with our warehouse on stock arrivals, reprocessing, and dispatch requirements.
- Upload product information to internal systems and partner platforms.
- Monitor the order book and communicate regular updates to wholesale partners.
- Prepare shipping documentation such as packing lists and commercial invoices.
- Schedule bookings with external warehouses and logistics partners.
- Support the Finance team to ensure all deliveries are accurately invoiced and resolve any discrepancies.
- Place orders for available stock via Shopify.
Key Skills & Attributes:
- Proficient in Microsoft Excel.
- Comfortable in a fast-paced, dynamic work environment.
- Strong cross-functional collaboration skills.
- Excellent organisational and time-management abilities.
- Flexible, adaptable, and eager to learn.
- Experience working to tight deadlines.
- Ambitious with a drive for professional growth.
- Strong verbal and written communication skills.
- A team-oriented mindset.
- Experience with Shopify and Peoplevox (preferred but not essential).
What We Offer:
- Competitive Salary
- Performance Bonus Scheme
- 25 Days Annual Leave (+ Bank Holidays)
- Staff Discount
- Private Healthcare (upon passing probation)
- Death in Service Benefit (upon passing probation)
- Quarterly Free Product
- Employee Assistance Programme
- Access to YuLife App (wellness and rewards platform)
This is a fantastic opportunity for someone looking to grow their career in logistics and wholesale operations within a supportive and evolving company. If you thrive in a collaborative environment and are passionate about delivering great service, we’d love to hear from you.