The BVI Tourist Board & Film Commission is seeking a highly organized, dependable, and detail-oriented Administrative Manager to provide comprehensive administrative and human resources support to the Board. This role is ideal for a professional who excels at multitasking, thrives in a fast-paced environment, and demonstrates a high level of discretion, maturity, and integrity. The Administrative Manager will play a key role in maintaining accurate administrative and financial records, coordinating employee travel logistics, and supporting administrative functions. Acting as a trusted liaison between employees, management, and external partners, the successful candidate will ensure that all processes are conducted efficiently, ethically, and in compliance with organizational policies. JOB FUNCTIONS: Assist with the administration of the North American based team, ensuring all rules and regulations of the Board are followed in compliance with the rules, regulations, and appropriate codes of the British Virgin Islands and advise the HR Director of any infractions Manage employees’ personal and travel information with the utmost confidentiality and discretion Reconcile accounts payables for North American Team that require credit card payment. Ensure shipping for display items for BVI and US office are shipped to tradeshows as needed, and information for return shipping is provided, and facilitated as is possible. Plan and coordinate local and international travel for BVITB staff and contracted personnel participating in official events, meetings, or initiatives. Prepare comprehensive digital travel packets for all travel Research travel costs, routes, and destination requirements; make bookings for air travel, accommodations, and ground transportation as the handbook specifies. Prepare travel itineraries, ensure proper documentation is in order, and maintain accurate travel records. Provide comprehensive administrative assistance to the HR Director and support the overall operations of the Head Office. Prepare correspondence, reports, and other documents as required. Schedule meetings, answer phone, manage filing systems, handle mail, and maintain organized and confidential records. Coordinate with vendors and service providers for office-related needs, ensuring timely procurement and cost efficiency. Assist with basic financial and administrative recordkeeping, including expense tracking and report preparation. Provide limited HR support as directed by the HR Director, including assisting with new hire documentation, onboarding logistics, and maintaining employee files. Help coordinate employee recognition, training, or engagement activities as needed. Maintain strict confidentiality when handling personnel information and employee records. Ensure all administrative processes comply with BVITB policies and relevant regulations. Maintain accurate and up-to-date databases for travel and administrative records. Assist in preparing administrative summaries and reports for management review. Serve as a reliable point of contact for administrative and travel-related inquiries. Perform any other related duties as assigned by the HR Director or members of the Executive Team. MINIMUM QUALIFICATIONS & EXPERIENCE: Bachelor’s degree in Business Administration or Management or related field from an accredited university. 3 – 5 years related managerial experience. Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital productivity tools. Familiarity with accounting and HR information systems is advantageous. Excellent written and verbal communication skills. Core Competencies: Exceptional organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. High level of professionalism, confidentiality, and discretion. Must be trustworthy and financially responsible, as the role includes access to sensitive information and a corporate credit card. Strong interpersonal skills and the ability to work effectively with diverse teams. Demonstrated reliability, sound judgment, and problem-solving abilities. Proactive, resourceful, and adaptable with a service-oriented mindset. Closing date 15th December 2025 All correspondence regarding this position should be addressed to Arlene Thomas HR Director BVI Tourist Board & Film Commission Required Application Documents: Cover letter tailored to the position Updated résumé/CV Certified copies of academic and professional qualifications Two professional references (name, title, contact info) A valid Police Record issued within the past three (3) months is required. Notice: All applicants are required to upload necessary documents via BambooHR using the provided link in this advertisement. Kindly refrain from submitting hard copied or sending emails unless specifically directed. Only potential candidate will receive further communication. Disclaimer This job description is meant to describe the general nature and level of work required for the position advertised. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. The successful candidate will be required to follow any other job-related instructions and to perform other job-related duties as requested.