Tinopolis Greater London, England, United Kingdom
The Role
We’re looking for a proactive and highly organised Executive Assistant to support senior executives in Tinopolis Group, in particular:
* CEO, Tinopolis Unscripted (Mentorn Media & Firecracker Films)
* CEO, Tinopolis Group (and Group Board Members as required)
There will be ad hoc support for the CEOs and senior management teams of other Tinopolis companies:
* Pioneer Film & TV Productions
* Passion Distribution
* Sunset & Vine Productions
Key Responsibilities
* Manage several busy diaries, in line with the individual preferences of stakeholders. Proactively manage complex schedules.
* Schedule meetings & conference calls (across time-zones), making arrangements as necessary: sending invites, prepping agendas, sorting room bookings & hospitality and taking minutes.
* Arrange international & domestic travel, including flights (and visas if necessary), trains, taxis and accommodation. Produce detailed itineraries for executives.
* As required, act as a primary point of contact for internal and external stakeholders, screening calls and emails, and drafting correspondence. Liaise with colleagues, clients and business guests.
* Produce presentation decks, reports, briefing papers, spreadsheets and other documents as needed. Conduct background research to provide insights and support decision-making.
* Event planning & coordination: organise internal and external events for the companies and their partners and clients, including seminars, corporate events, social gatherings and training.
* Deliver project support: assist with or manage key projects and initiatives, ensuring timelines and milestones are met.
* Maintain office systems and update files/records as necessary; compile expenses and process claims; liaise with suppliers and the Group’s Accounts team.
* Develop effective working relationships with contacts across all Group companies and at other locations - and work closely with the Group’s support functions: Accounts, IT and HR/Payroll.
Person Specification
* Demonstrable experience supporting executives in similar roles & sectors e.g. creative, media, production and broadcast.
* Experience handling shifting diaries across multiple stakeholders; able to manage multiple tasks, prioritise effectively and organise complex schedules and events.
* Excellent communication skills (verbal and written) for liaising with internal & external stakeholders. Positive & approachable, with a friendly attitude and professional work ethic.
* Proactive and resourceful in identifying issues and finding effective solutions. Flexible with the ability to handle changing priorities and unexpected situations with poise.
* Demonstrates attention to detail and accuracy: meticulous in tasks to prevent errors and ensure high-quality output.
* Discreet, tactful and confidential; handles sensitive information with trust and integrity.
* Experienced in: Arranging detailed travel plans and handling logistics; Planning and coordinating meetings, events, and other activities; Managing multiple projects simultaneously.
* Advanced user of Microsoft 365: Outlook, Word, Excel, PowerPoint.
Further Information
* Permanent role, based in Hammersmith, London W6
* We anticipate a hybrid working arrangement, with four days per week in the office and one at home. The role may involve occasional weekend and unsociable hours
How To Apply
To apply, please send a CV and a brief covering email to recruitment@tinopolis.tv by end of play on Friday 17th October 2025.
Tinopolis continues to welcome diversity, celebrate individuality and support an inclusive working environment.
Note that, due to the high volume of applications, we will only be able to respond to those shortlisted for the position.
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