Join Equans, a leading energies and services contractor and a proud member of the global industrial group, Bouygues. With a rich history of excellence in designing, constructing, and maintaining buildings and critical infrastructure worldwide, we are now opportunity for Administration Assistant within our Embedded Generation business at our site in Leeds.
Key activities
The admin assistant will support all teams on site in order to ensure site is able to operate to its full potential. This support will include procurement, reporting, processing of timesheets/overtime & general office duties.
1. First point of contact on site for procurement queries. Deal with invoicing, Purchase Orders (POs) and payment queries. Raise POs and One Time Vendors on Coupa to suit site needs.
2. Support Operations manager with reporting requirements. Responsible for monthly waste management recording. Gather data from various site specific systems such as EDS & CMMS (Computerised Maintenance Management System) to feed into operational reports.
3. Support Operations manager with document control. Filing of delivery notes, assisting with compilation and review of site Risk Assessments and operating procedures.
4. Manage the issue and ordering of PPE.
5. Support site team with travel arrangement, processing of timesheets and overtime.
6. Support Operations manager with management of training and training matrix.
7. Liaison with the client, contractors and suppliers when on site.
Knowledge, Skills, Qualifications & Experience
8. GCSE grade C or equivalent in English essential.
9. A levels advantageous
10. High level of communication skills, both verbal and written.
11. Highly organised and able to prioritise workload.
12. Computer literate (Office ).
13. Attention to detail.
14. Professional and welcoming manner.
15. Able to work autonomously and is self-motivated but also able to function in a team environment.
16. Adaptable and willing to learn new systems
We offer an excellent benefits package including
17. Pension Scheme
18. 24 days annual leave (+ public holidays)
19. Life Cover equivalent to 1 times annual salary
20. 24/7 Employee Assistance Program and access to mental wellbeing app
21. Employee discount shopping schemes on major brands and retailers
22. Gym membership discounts
23. Cycle to work scheme
24. Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Who are we?
EQUANSis a world leader in energy services with nearly, employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
EQUANS 13, UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
EQUANS is a Bouygues group company.
Whats next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
As part of a positive action drive to address under-representation in senior management positions we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act .
In support of our positive action measures, we will consider applications that do not meet all the technical requirements if candidates can demonstrate how transferable skills will enable them to successfully deliver the remit of the role in an environment which promotes a flexible working culture.
At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.