Job Title: Executive Support Professional
We are seeking a highly skilled and proactive Executive Support Professional to provide high-level administrative support to our senior leadership team. This is an exciting opportunity for a talented individual to join our organization and contribute to the success of our business.
The ideal candidate will be organized, efficient, and possess excellent communication skills, able to manage complex schedules and anticipate the needs of executives. They will have experience managing executive calendars, coordinating meetings, and handling travel logistics.
Responsibilities:
* Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
* Coordinate and prioritize tasks to ensure deadlines are met.
* Prepare and edit correspondence, reports, presentations, and other documents.
* Handle confidential information with discretion and professionalism.
* Answer calls, screen emails, and respond to inquiries as appropriate.
* Draft and review communication on behalf of the executive.
* Organize travel arrangements including flights, accommodations, and transportation.
* Create detailed itineraries for business trips, ensuring all logistics are handled.
* Coordinate events, meetings, and conferences for the executive and team.
* Manage logistics for internal and external events, such as company meetings or client presentations.
* Support and track the progress of ongoing projects.
* Assist in preparing reports, presentations, and other deliverables for key projects.
* Ensure tasks and projects are completed within deadlines and standards.
* Identify opportunities for process improvement and recommend solutions.
* Provide proactive support to the executive, anticipating needs and managing issues before they arise.
Key Qualifications:
* Proven experience as an Executive Assistant or in a similar administrative support role.
* Exceptional organizational and time management skills.
* Strong communication skills, both written and verbal.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to manage multiple priorities and work under pressure.
* High attention to detail and accuracy.
* Discretion and confidentiality in handling sensitive information.
* Proactive, resourceful, and self-motivated.
* Strong interpersonal skills with the ability to interact with various levels of staff, executives, and clients.
* Flexibility to adapt to changing priorities.
Benefits:
* A competitive salary range of £25,000 – £28,000 per year.
* 24 Days Holiday Plus Bank Holidays.
* Regular Training and Development Opportunities.
* Career Growth and Progression Opportunities.
* On Site Parking.
* 3PM Finish on Fridays.
* Foodie Friday – The Company buys lunch once a month.
What We Offer:
We offer a dynamic and supportive work environment that encourages growth and development. Our team is passionate about delivering exceptional results and we are committed to providing opportunities for our employees to succeed.