Overview
Personal Assistant to the Principal (PA to Headteacher) at Sullivan Upper School, Holywood, Co. Down. Full‑time, permanent, salary £34,434 – £37,280 (NJC Points 23‑26).
Benefits
* Competitive salary and public sector terms and conditions.
* Work closely with senior leadership, playing a key role in supporting strategic decision‑making.
* Professional, collaborative and supportive staff community.
* Opportunity to have a varied and influential role with real impact across the school.
* Well‑established, high‑achieving and respected grammar school with a strong reputation for academic excellence.
Responsibilities
* Provide high‑level executive support to the Principal and contribute to the smooth, professional running of the school.
* Manage the Principal's diary, meetings, travel and communications.
* Prepare briefings, agendas and documentation.
* Attend meetings, take minutes and track follow‑up actions.
* Handle confidential correspondence with discretion.
* Coordinate visitors and hospitality.
* Provide administrative support to the Principal.
* Governance & Strategic Support: support Senior Leadership Team and Governors’ meetings (agendas, papers, minutes), assist with School Development Plan and key strategic initiatives, support safeguarding, health & safety, and governance processes.
* Office Leadership & Operations: line‑manage the school office team, oversee daily operations, maintain high standards across reception and school office, ensure efficient and professional administrative systems.
* Admissions & Stakeholder Engagement: support admissions and SEAG transfer processes, liaise with parents, feeder schools and external stakeholders, manage communications, newsletters and website updates.
* Events & Systems: support major school events such as Open Days and Prize Day, maintain MIS systems (e.g. SIMS), ensure data accuracy, support GDPR compliance and data integrity.
Qualifications
* Proven experience in a senior PA or executive support role.
* Excellent written and oral communication skills.
* Strong attention to detail and high proficiency in handling sensitive and confidential information.
* Experience leading or supervising staff.
* High proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and strong general digital literacy.
* Professional, calm and able to work under pressure.
Safeguarding
Sullivan Upper School is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to enhanced vetting and background checks.
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