Established in 1956, Lindum Group has become the most successful Construction company in the East Midlands. Employing over 620 staff across our sites and offices in York, Lincoln and Peterborough, we pride ourselves on delivering first class projects to a diverse client base.
Our Lindum York division focuses on a variety of new build and refurbishment projects in the York and extended Yorkshire region. Our business operates by understanding and building relationships with customers, getting to know properly what they need, and caring for them, leading to a large number of loyal clients across various sectors.
‘The difference is our people’ and above all, we are seeking someone with the right skills and attitude.
Introduction to the role:
An opportunity has arisen for a Project Administrator to join our existing team within Lindum York, based at our office at Lindum Business Park in Elvington. This will be on a fixed-term contract from September 2025 to July 2026.
Key Duties and Responsibilities
The Project Administrator will be responsible for the delivery of all administrative elements of the construction project they are involved with, excluding daily site diaries, site inductions, health & safety files, and contractual issues unless directed by the project QS.
Generic Daily Duties include:
* Distributing incoming project emails to team members and archiving accordingly.
* Answering incoming calls, taking messages, and forwarding as required.
* Uploading and distributing drawings and information to the team, consultants, and supply chain as directed.
* Handling general office paperwork related to project administration.
* Supporting the delivery team with filing and archiving information.
* Assisting in ensuring all relevant paperwork, including O&M manuals and project completion documents, are in order.
* Supporting the administrative functions across the business as directed by management.
Design Coordination Support:
* Typing minutes from DTM and drawing review meetings.
* Distributing drawings following design review meetings.
* Managing and updating D2D drawings.
* Scanning over-marked drawings.
* Preparing drawings and review sheets for meetings.
* Updating design drawing status and specifications following reviews.
* Coordinating as-built drawings for O&M manuals.
Quantity Surveying Support:
* Processing payments based on QS payment notices.
* Saving certificates and instructions in relevant files.
* Scanning and distributing subcontract meeting minutes.
* Preparing subcontract applications and invoices for payment.
* Providing general commercial support as directed.
* Attending commercial meetings as required.
Contract Management Support:
* Communicating regularly with contracts managers to balance workload.
* Assisting in creating project-specific O&M manuals.
* Auditing drawings on site versus D2D for alignment.
Weekly/Ongoing Duties include:
* Managing and maintaining project folders.
* Downloading and saving contract correspondence.
* Archiving tendering files.
* Coordinating project workload between projects and office.
General Divisional Duties:
* Performing additional duties as directed.
* Communicating effectively with the wider team.
* Understanding and following Lindum estimating systems and processes.
* Maintaining a safe, healthy, and harassment-free work environment.
* Working as part of the team to meet and exceed business objectives.
Essential skills/attributes:
* Effective planning and meeting deadlines.
* Good communication skills with all levels.
* Strong attention to detail.
* Pride in work presentation.
* Team-oriented attitude.
* Organized and able to prioritize multiple projects.
* Reliable, punctual, and responsible.
* Proficient in Word and Excel.
* Clear communicator with good issue identification skills.
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