Full time | Civic Recruitment Limited | United Kingdom
Posted On 06/05/2026
Job Information
Legal / Security / Law
City Basingstoke
Province Hampshire
Postal Code RG21
Job Description
6 Month Contract With A Local Authority
Job Purpose
To provide high-quality administrative and operational support to the Mayor and Deputy Mayor, ensuring the smooth coordination of civic duties, engagements, and events.
Key Responsibilities
* Provide comprehensive administrative support including inbox management, diary coordination, correspondence handling, and travel arrangements.
* Attend and support weekly meetings with the Mayor and Deputy Mayor to plan and coordinate engagements.
* Organise and support civic and charitable events, including booking venues, arranging transport, coordinating refreshments, and preparing invitations and seating plans.
* Assist with the preparation of risk assessments for events.
* Take accurate minutes and maintain clear records where required.
* Engage professionally with the Mayor, Deputy Mayor, councillors, officers, and external guests.
* Support the delivery of an efficient and high-quality mayoral support service.
Requirements
* Strong administrative and organisational skills.
* Excellent written and verbal communication skills.
* Ability to manage multiple tasks and prioritise effectively.
* Professional and confident manner when dealing with senior stakeholders and external contacts.
* Experience in event coordination or diary management is desirable.
* Flexible approach to working hours, including occasional work outside normal office hours.
Additional Information
* Hours: 22.5 hours per week (Tuesday, Wednesday, Thursday)
* Working Pattern: Part-time with occasional out-of-hours requirements
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