Quotes Coordinator at OCS
Join to apply for the Quotes Coordinator role at OCS.
Get AI-powered advice on this job and more exclusive features.
About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our TRUE values are Trust, Respect, Unity, and Empowerment.
About The Role
Key Responsibilities:
* Collate quotes from subcontractors and suppliers.
* Transfer details into company templates for client submission.
* Submit quotes and supporting documentation for approval.
* Track and monitor the approval process through to completion.
* Raise tasks and Purchase Orders (POs) within the CAFM system.
* Check data accuracy, identify inconsistencies, and escalate issues as required.
* Liaise with subcontractors to confirm job completion when necessary.
* Maintain accurate records to support project reporting and invoicing.
Essential Hiring Criteria
* Strong attention to detail and accuracy in high-volume work.
* Proven organisational and time management skills.
* Confidence in reviewing and questioning data to spot discrepancies.
* Strong written and verbal communication skills.
* IT literate with good knowledge of Microsoft Office (Excel, Word, Outlook, Teams).
* Experience in an administrative, coordination, or facilities management support role.
* Familiarity with CAFM systems (advantageous but training will be provided).
Personal Qualities
* Self-motivated and able to work independently as well as part of a team.
* Flexible approach to work with the ability to adapt in a fast-paced environment.
* Professional and confident communicator with internal teams, clients, and subcontractors.
* Reliable, organised, and enthusiastic with a commitment to deadlines.
* Strong problem-solving skills and a proactive approach.
How To Apply
If you are interested in joining a business that encourages professional development and career progression, please click apply and register your interest. You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Seniority level Not Applicable
Employment type Full-time
Job function Other
Industries Facilities Services, Hospitality, and Outsourcing and Offshoring Consulting
Referrals increase your chances of interviewing at OCS by 2x. Get notified about new Coordinator jobs in Glasgow, Scotland, United Kingdom.
Glasgow, Scotland, United Kingdom
Locations and related roles across Scotland include: East Kilbride, Airdrie, Cumbernauld, Larkhall, Motherwell, Bathgate, Grangemouth, Kilmarnock, Stirling, and more.
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr