Job Description
Executive Assistant to the Chief Executive Officer
Salary: Up to £60,000
Reporting to: Chief Executive Officer
Location: Bristol/Hybrid – 3 to 4 days in Bristol office per week
Start date: ASAP
Role Overview:
The Executive Assistant provides comprehensive, high-trust and operationally rigorous support to the Chief Executive Officer. The role is central to the effective management of executive time, travel, information flow and stakeholder interaction in a fast-paced, growing organisation.
The Executive Assistant operates with a high degree of autonomy and discretion and is expected to anticipate needs, resolve issues independently and ensure the smooth day-to-day functioning of the executive office.
Principal Responsibilities:
Executive & Diary Management
* Own the end-to-end management of the Chief Executive Officer’s complex and fast-moving diary
* Proactively prioritise meetings and commitments in line with business objectives and deadlines
* Coordinate internal and external meetings across multiple time zones
* Prepare agendas, circulate papers and ensure the Chief Executive Officer is fully briefed
* Track actions and follow-ups arising from meetings and ensure timely completion
Travel & Logistics Management
* Take full responsibility for all domestic and international travel for the Chief Executive Officer
* Plan and book flights, accommodation, ground transport and ancillary travel requirements
* Manage visas, passports, insurance and supporting documentation
* Design efficient itineraries that balance commercial priorities, time constraints and cost
* Produce comprehensive travel packs including itineraries, meeting schedules and briefing notes
* Act as primary point of contact during travel, managing changes, delays and disruptions in real time
Information & Communication Management
* Manage the flow of information to and from the Chief Executive Officer
* Filter, prioritise and respond to correspondence on behalf of the Chief Executive Officer where appropriate
* Ensure key information is captured, organised and retrievable
* Maintain accurate records, documents and files
Stakeholder & Business Support
* Act as a key interface between the Chief Executive Officer and senior internal and external stakeholders
* Manage sensitive, confidential and politically nuanced communications with professionalism
* Build effective working relationships across the leadership team and wider organisation
Operational & Cultural Contribution
* Support the day-to-day operation of the executive office
* Contribute to the coordination of leadership activity and business priorities
* Act as a cultural role model, demonstrating professionalism, reliability and discretion
* Support ad-hoc projects and initiatives as required
Skills, Knowledge and Experience
* Several years’ experience in an Executive Assistant or comparable senior support role
* Demonstrable experience supporting a Chief Executive Officer or senior executive in a fast-paced environment
* Strong organisational capability and exceptional attention to detail
* High level of judgement, discretion and professionalism
* Confident communicator with the ability to manage complex stakeholder relationships
* Resilient and able to operate effectively under pressure
* Must have start up/scale up experience
Performance Measures
* The Chief Executive Officer’s time, travel and priorities are managed efficiently and proactively
* Meetings and engagements are well prepared and run smoothly
* Information and actions are followed through reliably and consistently
* Stakeholders experience professionalism, clarity and responsiveness
Why Join Us?
• Be part of a passionate team making a real difference for the planet.
• Work-life balance: Flexible working & 25 days of holiday plus bank holidays, with the option to buy more.
• Personal growth: Ongoing development opportunities, including two paid learning days per year.
• Wellbeing support: Life assurance, an Employee Assistance Program, and access to remote GP services.
Exclusive perks: Generous employee discounts on our products, plus a range of lifestyle benefits