To provide administrative assistance to the Head of Studio, support the day to day running of the Design Studio, as well the Creative Director's PAs in their tasks.
Job responsibilities
General
* Support Head of Studio in all aspects of Studio Management - diary management (in conjunction with Creative Director's PA's, connecting departments, and facilitating communication across the business)
* Coordinate and attend regular team meetings, taking notes on next steps and progressing agreed actions
* Support Creative Director's PA by preparing in-depth itineraries for travel
* Coordinate and attend regular team meetings (weekly for each department), taking notes and progressing agreed actions on behalf of the Creative Director
* Assist with liaising with high-level externals on behalf of the Creative Director and Head of Studio
* Collating expenses and submitting for payment
* Liaise with the office team to ensure the studio is prepared and equipped for the Head of Studio
* Supporting the Creative Director's PA on daily ad-hoc tasks / lunch / taxis / post etc
* Prepping the Creative Director's space / personal office in anticipation of their meetings ahead
Organisation & Schedule
* Coordination of the fitting schedule
* Support the design team to prepare for key steps: board presentations, organizing for collection reviews, sketch to fabrics etc
* Attend monthly calendar w/ Head of Studio to bring together all departments
* Support in liaising with stylist's agent (on a weekly basis or as and when things change)
* Working alongside Head of Studio to make sure Creative Director is involved in all critical studio meetings
* Assist Head of Studio in leading and updating monthly calendar meetings with various departments
Preparation of looks, look book shooting and runway show
* Support Head of Studio with model bookings
* Support Head of Studio and Image / Press team w/ coordinating the pre-show schedule (hair, make-up, music, casting agents etc)
* Assist in co-ordination of the Studio schedule and liaison with all relevant actors (Designers, Product Developers, Studio, Merchandising and Sales)
* Help to make communication between design, studios and all relevant areas of business is constant and fluid
* Collect, file & share seasonal document for filing & IP
* Responsible for scheduling days for the stylist
* Liaise with the Brand image and Communications departments to make sure everything is fluid
* Coordinate the pre-show schedule (hair, make-up, music, casting agents etc)
Profile
* Previous experience in a Studio Coordinator role
* MAC & PC experience
* Proficient in MS Office
* Excellent grammar and spelling
* Excellent written and verbal communication skills
* Able to work on own initiative essential
* A flexible approach to all aspects of the role and the needs of the business
* Well presented with a friendly and professional manner
* Maintains high standards with an excellent attention to detail
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