Personal Assistant
IQIVIA Laboratories
Hybrid with 1 day a week in our Livingston Lab
IQVIA Laboratories is a global leader in drug discovery and development, offering comprehensive central and specialty biomarker services. Our expertise includes genomics, immunoassays, flow cytometry, anatomic pathology, precision medicine, vaccine assays, ADME, and bioanalytical services. We also specialize in antibody and biomarker discovery and decentralized clinical trial solutions. Committed to scientific rigor and operational excellence, we support all phases of drug development, ensuring high data integrity and accelerating transformative therapies.
Join us on our exciting journey
Job Overview:
The role encompasses high-impact tasks:
* Executive-Level Calendar & Communication Management
* Manage VP and GM daily calendars, EMEA LT email requests, and global leader meetings.
* Coordinate Global Central Lab Team and Global Central Lab Leadership meetings, including agenda preparation, presenter coordination, slide decks, and SharePoint updates
Organise Edinburgh site visits, external visitor logistics, catering, and IT support.
Support audits, CSR and WIN committee events, and major site activities (e.g., Dinner Dance, Lab Week, Carnival).
Provide executive travel support and process expenses via Concur, ensuring compliance and timely reimbursement.
Manage MS Teams and folder access for HRBPs and leadership, ensuring secure and efficient collaboration.
BCP administrator for Edinburgh site – assisting with all minutes and actions for any tabletop and planned/unplanned BCP events.
Requirements:
* Minimum of one 2 – 5 years' experience, or equivalent combination of business school/personal assistant training and job-related experience.
* Demonstrated proficiency with Microsoft Office, including Excel is required.
* Excellent attention to detail, organisational and communication skills.
* Ability to establish and maintain effective working relationships with colleagues and clients.
* Ability to achieve results through collaborative efforts with others.
Join IQVIA to see where your skills can take you
* Global exposure
* Variety of therapeutic areas
* Collaborative and supportive team environment
* Access to cutting-edge and innovative, in-house technology
* Excellent career development and progression opportunities
* Work-Life Balance, with a strong focus on a positive well-being.
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more